City Property Administration (Pty) Ltd is a residential and commercial property management company that has been operating since 1968 with their headquarters in Pretoria and a supporting office in Johannesburg. City Property transforms buildings and injects fresh vitality into our inner cities. We provide sophisticated, modern and cosmopolitan retail spaces, offices, warehouses and apartments that ensure that those who live and work in the CBD enjoy the best South Africa\u2019s cities have to offer.<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
Job Title: Property Manager: Commercial<\/strong> Job Summary:<\/strong> The purpose of the role is to attend to all facilities management functions within their allocated portfolio which includes managing all building staff, tenants and expenses.<\/p>\n Responsibilities:<\/strong> Facilitate\/Manage Tenant:<\/strong> Requirements:<\/strong><\/p>\n Qualifications & Experience:<\/strong> Skills & Knowledge Required:<\/strong> Personal Attributes:<\/strong><\/p>\n 1.Problem solving \u2013 find solutions when emotions are involved.
\nLocation:<\/strong> Pretoria, Gauteng, South Africa
\nReference #:<\/strong> LC014
\nContract Type:<\/strong> Permanent
\nSalary:<\/strong> Market Related<\/p>\n
\nThe Commercial Property Management Department in Pretoria has a position for a Property Manager: Commercial whom will be based in Silverton. If you believe you meet the requirements for this position, then please send through your CV.<\/p>\n
\nThe main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and\/or responsibilities that could be reasonably expected for the position may be required.<\/p>\n
\n1.Communicate with the relevant individuals within the controlling office by assisting and providing input to the renewal process.
\n2.Assist the leasing process and rental growth of the portfolio by providing input on new deals.
\n3.Identify opportunities for new business according set targets and liaise with relevant stakeholders.
\n4. Ensure adherence to CPA quality standards.
\nMaintaining of Building Standards.
\n1.Visit all vacant units as it becomes available.
\n2.Complete and sign off building inspection forms bi-monthly.
\n3.Log jobs on repairs & maintenance system.
\n4.Manage and monitor the job report accurately and timeously.
\n5.Ensure that all inspection forms are completed and returned within 10 days of the vacate date.
\n6.Ensure that all vacant units are in a lettable condition.
\n7.Facilitate the process between the Tenant Installations and Projects (i.e. plans, designs, etc.).
\n8.Regularly visit the building to identify possible upgrades.
\n9.Assist the dealmakers with the relocation of tenants to more suitable premises if required.
\nManagement of financial elements.
\n1.Provide input and manage the annual budget timeously and accurately.
\n2.Report monthly on variances, accurately and timeously.
\n3.Review of arrears reports and ensure the necessary action is taken.
\n4.Address utility queries.
\n5.Provide input and manage the monthly budget expenses in the committed time frames.
\n6.Interact with the Accountants in terms of the expenditure forecast for the end of the Financial Year.
\nEnsure that all administrative functions are done timeously and accurately.
\n1.Take the corrective actions stemming from discussions with the Portfolio Manager.
\n2.Attend and contribute at the monthly controlling office meetings.
\n3.Sign invoices for accuracy and reasonability.
\n4. Ensure that the building staff allocation is correct on MDA, relative to the payroll report
\nCustomer service and building of relationships.
\n1.Maintain a polite and professional attitude towards tenants and contractors.
\n2.Responding to customer queries within an acceptable time frame.
\n3.Attend to customer care cases (CRM).
\n4.Facilitate regular meetings with tenants to increase the interaction and build the relationship.
\n5.Build and maintain working relationships with colleagues and service providers.
\nWorking conditions:
\nOffice Based. Regular travelling required.<\/p>\n
\n1.3 Year business\/property (e.g. Property Studies) related qualification preferred.
\n2.Estate Agencies Affairs Board Competency Certificate (NQF Level 4) required.
\n3.3 Years\u2019 of property management experience preferred.
\n4.Code 08 Driver\u2019s license required together with own motor vehicle<\/p>\n
\n1.Sales and negotiation skills.
\n2.Knowledge of credit control principles.
\n3.Conflict management skills.
\n4.Financial acumen.
\n5.Time management skills.
\n6.Good knowledge of market trends \u2013 e.g. new developments, new products, innovative ideas, etc.<\/p>\n
\n2.Impulse control \u2013 resist or delay impulse to act.
\n3.Flexibility \u2013 adapting emotions, thoughts and behaviors.
\n4.Stress tolerance \u2013 coping with stressful situation.
\n5.Interpersonal relationships \u2013 building mutually satisfying relationships.
\n6.Empathy \u2013 understanding & appreciating how others feel.
\n7.Independence \u2013 be self-directed and free from emotional dependency.
\n8.Assertiveness \u2013 communicating feelings and beliefs; being non-offensive.
\n9.Leadership\/Management \u2013 willingness to lead, take charge of situations, offer opinions and directions to others.
\n10.Social confidence \u2013 be self-assured and at ease with people in all types of social situations.
\n11.Persuasion \u2013 negotiating, selling, influencing and attempting to persuade people or trying to change the point of view of others.
\n12.Multitasking \u2013 dealing with several activities at a time and executing timeously and efficiently..
\n13.Teamwork \u2013 cooperation with others, good-natured attitude and encouraging people.
\n14.Persistence \u2013 sticking with tasks, not giving up, dislike leaving things unfinished.
\n15.Rule following \u2013 adhere to rules and strictly follow work regulations.
\n16.Attention to detail \u2013 focus on details, strive for perfection and be well organized.
\n17.Planning \u2013 enjoy making detailed plans and long-terms plans.
\n18.Analytical thinking \u2013 like solving complex problems, carefully analyze information and use logic to address issues and problems.<\/p>\n