The Project Administrator assists with project administrative duties such as maintenance of the project plan, record keeping, preparation of reports, management of project folders, scheduling meetings and preparing presentations, etc. from the project initiation phase to the project closeout phase.<\/p>\n
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Job Title: Project Administrator<\/strong> Job Summary:<\/strong> Requirements:<\/strong> Level of Education:<\/strong><\/p>\n Essential:<\/strong> Desirable:<\/strong> Experience:<\/strong><\/p>\n Essential:<\/strong> Desirable:<\/strong> Essential:<\/strong>
\nLocation:<\/strong> Dainfern, Gauteng, South Africa
\nReference #:<\/strong> Project Administrator
\nContract Type: <\/strong>Permanent
\nSalary: <\/strong>Market Related<\/p>\n
\nManage and control the project management software, including status reporting, user management and sanity checks;
\nProvide day to day administrative support to the Project Manager;
\nMonitor receipt of all deliverables as per defined project execution cycle;
\nPerform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing;
\nAnswer and make telephone calls and transfer to appropriate staff member; courteously and efficiently handle all enquiries and requests, attending to them when appropriate;
\nMake good use of office equipment such as computers, copiers, scanners, telephones and audio-visual equipment to communicate to the broader project team;
\nImplement, manage and maintain a project library (electronic and hard copy) or all project related documentation (PDR, Project Schedule, Invoices, etc.).
\nCheck receipt of all supporting documents for invoicing;
\nComply with office procedures, project instructions and the financial procedures within the project including formatting all project documentation for project procedures and standards;
\nMaintain the project calendar and manage project related appointments;
\nDocument agendas, invitations, meeting minutes and reports according to the required standard;
\nChair meetings on behalf of PM\u2019s in the event of conflicts in agendas or emergencies
\nEnsure dissemination of information, action items and important project updates after standing meetings
\nArrange travel, car hire, accommodation and logistics for project staff;
\nArrange the logistics, including accommodation and travel for meetings and conferences;
\nArrange conference and meeting facilities, including audio-visual requirements
\nManage and monitor archiving systems;
\nUndertake administrative tasks delegated by the Portfolio and Project Manager;
\nEffectively build and maintain relationships with peers, team, colleagues and business and project stakeholders;
\nEnsure project are audited as they progress through the project management life cycle
\nContribute to optimising work practices and procedures;
\nEnsure project problem areas are identified and assist in resolution thereof;
\nDevelop skills and knowledge to progress towards Project Manager
\nExpected to work overtime from time to time especially during large scale project implementations<\/p>\n
\nKnowledge and Experience Requirements:<\/strong><\/p>\n
\nEssential: Standard 10 \/ Grade 12 \/ University Entrance \u2013 NQF 4<\/p>\n
\nDiploma in Project Management<\/p>\n
\n1 \u2013 3 years\u2019 work experience as Project Administrator<\/p>\n
\nProven track record in administration
\nProven track record of administering project schedules
\nMicrosoft Office
\nWorking knowledge of MSP\/EPM
\nProven experience in cooperating with Project Managers for the delivery of projects
\nExposure to project management methodologies and frameworks
\nInsurance Industry knowledge will be a bonus but not required<\/p>\n
\nProject Management Life Cycle (Agile, RUP, Iterative, Waterfall)
\nMicrosoft Excel
\nMicrosoft PowerPoint
\nMicrosoft Project
\nMicrosoft Outlook
\nProject Management software tools (Microsoft Projects)<\/p>\n