Educor is the largest private education supplier in Southern Africa., managing 10 educational brands across its more than 60 campuses and sites in South Africa and internationally. As a Group we possess a rich heritage with brands that have been in existence for many years. Since our inception in 2008, Educor has evolved into an education giant offering face-to-face, distance and online learning. Our face to face brands include Damelin, City Varsity, ICESA and Central Technical College. Distance brands include INTEC College, Damelin Correspondence College (DCC) and our higher-education distance brand, Lyceum.<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
<\/p>\n
Job Title: Executive PA – Educor Pinetown<\/strong> Job Summary:<\/strong> KEY PERFORMANCE AREAS:<\/p>\n \u2022Maintain executive\u2019s agenda and assist in planning appointments, board meetings, conferences etc. Requirements:<\/strong> COMPETENCIES OF THE JOB:<\/strong><\/p>\n 1.Planning and organizing competencies
\nLocation:<\/strong> Pinetown, KwaZulu-Natal, South Africa
\nReference #:<\/strong> O3
\nContract Type:<\/strong> Permanent<\/p>\n
\n\u2022To contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on
\ntimely and efficiently.
\n\u2022To organise and coordinate office operations and procedures to ensure organizational effectiveness, efficiency and
\nsmooth running of the Executive\u2019s office.
\n\u2022Provide professional, proactive and efficient secretarial and administrative support to the Executive<\/p>\n
\n\u2022Prepare agenda for meetings and sets up required meetings as directed.
\n\u2022Attends meetings and keep minutes, ensuring minutes are distributed timeously.
\n\u2022Provides administrative support for the completion of documentation of Board agenda items.
\n\u2022Receive and screen phone calls and redirect them when appropriate.
\n\u2022Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
\n\u2022Make travel arrangements for executives preparing complex travel itineraries.
\n\u2022Prepares travel itineraries; prepares, compiles and maintains travel vouchers and records.
\n\u2022Handle confidential documents ensuring they remain secure.
\n\u2022Maintain electronic and paper records ensuring information is organized and easily accessible.
\n\u2022Conduct research and prepare presentations or reports as assigned.
\n\u2022Proactive and Effective Diary Management
\n\u2022Maintain the confidentiality of the office.
\n\u2022Determine matters of top priority and handle accordingly.
\n\u2022To troubleshoot challenges as they arise.
\n\u2022Maintain an up-to-date executive key client contact lists for the Executive office.
\n\u2022To assist with project monitoring and budget tracking for the CEO\/CFO.
\n\u2022Prepares and maintain CEO\/CFO\u2019s expense claims and reports.
\n\u2022Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
\n\u2022Maintain hard copy and electronic filing system.
\n\u2022Preparing and maintaining the data shared between the departments and recording the information accordingly
\n\u2022Communicates in a positive and effective manner with the other Executives, managers and employees within the
\norganisation.
\n\u2022Schedule departmental meetings, prepare agendas and reserve rooms for meetings.
\n\u2022Facilitate deliverables by other Executives and managers through interaction with their Secretaries
\n\u2022Support other Executives when required and when directed by CEO\/CFO.
\n\u2022Commitment to efficiency a willingness to seek best practices in running the office.
\n\u2022Other duties as assigned.<\/p>\n
\nREQUIREMENTS OF THE JOB:<\/strong>
\n1.Degree in business administration or relative field
\n2.Proven experience as executive secretary or similar administrative role
\n3.Familiarity with basic research methods and reporting techniques
\n4.Excellent computer literacy is essential especially in MS Outlook, MS Word and MS Excel.
\n5.A minimum of 7 Years\u2019 experience in a similar role
\n6.Valid Driver\u2019s Licence<\/p>\n
\n2.Good attention to detail.
\n3.Excellent communication skills especially verbal and written English.
\n4.Able to work independently
\n5.Ability to function in a highly pressurized environment
\n6.Good business acumen – Professional, confident, credible, enthusiastic team player with a flexible, “can do” attitude
\n7.Ability to form networks with staff at all levels, earn respect from peers, and influence effectively by being a team player.
\n8.Ability to adapt to a constantly changing and growing business environment
\n9.Ability to maintain confidentiality is essential
\n10.Self-motivated and proactively build and develop internal and external networks
\n11.Portrays professional image of self and role.
\n12.Able to work under high pressure to meet deadlines<\/p>\n