The candidate will be required to support 2 executives. The Executive Personal Assistant provides executive, administrative, personal and developmental support to the Executives. They serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive PA will be required to manage the office environment and provide customer service to internal and external stakeholders. Attention to detail, effective time management, report compilation, high level of confidentiality and discretion and meticulousness is an inherent requirement of the job. Assist with all personal matters and requests from the Executives as and when required.<\/p>\n
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Job Title: Executive Personal Assistant<\/strong> Job Summary:<\/strong> Work Collaboratively:<\/strong> Self Management:<\/strong> Requirements:<\/strong> EXPERIENCE:<\/strong>
\nLocation:<\/strong> Sandton, Gauteng, South Africa
\nReference #:<\/strong> Executive Personal Assistant
\nContract Type:<\/strong> Permanent<\/p>\n
\nDaily Duties:<\/strong>
\nResponsible for organizing of internal and external meetings on behalf of the executives, ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, agenda and catering etc.
\nAct as liaison between the Executives and other internal and external stakeholders including the public and represent and communicate issues timeously.
\nReceive and screen communications to Executives including telephone calls, email messages, and provide assistance using independent judgment to determine those requiring priority attentions; research and respond to communications as appropriate.
\nProvide information to other departments, internal and external parties and organizations and committees
\nMaintain appointment schedules, calendars, and coordinate travel arrangements.
\nPrepare a variety of complex reports, including attending meetings to gather information and compile minutes,
\nReview and summarize miscellaneous reports and documents
\nMaintain appointment schedules, calendars, and coordinate travel arrangements.
\nCoordinate and organize meetings, meeting minutes and records and follow up on action items.
\nReceive and screen communications including telephone calls and email messages, and provide assistance using independent judgment to determine those requiring priority attention; research and respond to communications as appropriate.
\nAssist with all personal matters and requests from the Executives as and when required
\nPerform special projects and other duties as assigned.
\nPrioritizes conflicting needs; handles matters expeditiously and proactively
\nAttend to all adhoc requests<\/p>\n
\nBuild a culture of respect and understanding across the organisation
\nRecognise outcomes which resulted from effective collaboration between teams
\nBuild co-operation and overcome barriers to information sharing, communication and collaboration across the organisation
\nFacilitate opportunities to engage and collaborate with external stakeholders to develop joint solutions<\/p>\n
\nFollow through to ensure that personal quality and productivity standards are consistently and accurately maintained
\nDemonstrate consistent application of internal procedures
\nPlan and prioritise, demonstrating abilities to manage competing demands
\nDemonstrate abilities to anticipate and manage change
\nDemonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs<\/p>\n
\nEDUCATION:<\/strong>
\nMinimum grade 12 qualification
\nTertiary certification\/qualification will be an advantage<\/p>\n
\nA minimum of 3 years\u2019 experience working as an Executive PA
\nExcellent filing skills and attention to detail
\nSecretarial and administrative work experience.
\nAt least 5 years\u2019 experience as a personal assistant of which 3 as an executive assistant.
\nExcellent typing Skills
\nCommitted to excellence in customer service delivery
\nComputer literate, MS Office with strong Ms. Excel & Ms. Word
\nExcellent interpersonal skills.
\nAbility to interact with all departments at all levels including Executives and board members
\nEffective planning and organizational skills
\nExcellent telephone etiquette
\nAbility to work independently, under pressure and must take full responsibility and accountability
\nOrganized, methodical, detailed and analytical
\nAbility to think-out-the-box and generate new ideas<\/p>\n