City Property Administration (Pty) Ltd is a residential and commercial property management company that has been operating since 1968 with their headquarters in Pretoria and a supporting office in Johannesburg. City Property transforms buildings and injects fresh vitality into our inner cities. We provide sophisticated, modern and cosmopolitan retail spaces, offices, warehouses and apartments that ensure that those who live and work in the CBD enjoy the best South Africa\u2019s cities have to offer.<\/p>\n
The Retail Operations Department in Pretoria has a position for an Administrator. If you believe you meet the requirements for this position, then please send through your CV.<\/p>\n
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Job Title: Administrator: Retail Operations<\/strong> Job Summary:<\/strong> General Functions:<\/strong> Administrative Functions:<\/strong> Requirements:<\/strong> Skills & Knowledge Required:<\/strong> Personal Attributes:<\/strong>
\nLocation:<\/strong> Pretoria, Gauteng, South Africa
\nReference #:<\/strong> LC0051
\nContract Type:<\/strong> Permanent
\nSalary:<\/strong> Market Related<\/p>\n
\nThe purpose of the role is to perform general administration and support to the Portfolio Manager: Retail Operations and Retail department and to ensure portfolio administration is managed effectively.<\/p>\n
\n1.Manage day to day administration for Portfolio Manager: Retail Operations (PFMRO) and assistance to Centre Managers (CMs)
\n2.Basic office filing, copying, and scanning: COC\u2019s, biometric reports, monthly reports, meeting agenda and minutes etc.
\n3.Preparing, receiving, and distributing stationary orders
\n4.Replenishing staff refreshments
\n5.Roaming office calls: taking messages<\/p>\n
\n1.Preparation \/ typing of agendas, minute taking and timeous distribution for PFMRO meetings and Shopping Centre meetings packs
\n2.Petty cash capturing for CMs
\n3.Managing Retail template documentation on I drive
\n4.Assist with typing of tenant correspondence as drafted by CMs
\n5.Updating tenant and store manager contact details
\n6.Updating utility (gas\/water\/elec.) meter numbers provided by CM\/Maintenance Manager\/Building Manager
\n7.Parking leases: assist with parking administration \/ preparing and managing waiting list
\n8.Exhibitions: preparing leases and instructions, assist with bookings and locations
\n9.Fixed contracts: preparing contracts and cancellations
\n10.Yearly budgets: Assisting PFMRO and CMs with budgets preparations
\n11.Income statement monthly expense detail on fixed monthly contracts only (variances)
\n12.Ordering of window wrapping for vacant offices
\n13.Recordkeeping of insurance claims
\n14.Audits of refuse removal rates, recoveries related to HVAC, generator, and equipment maintenance (variances)
\n15.Follow up of outstanding supplier invoices
\n16.Obtaining cancellation confirmation for suppliers
\n17.Assist with RFI manual job card documentation
\n18.Forward vacate inspections to Data Management Department and Credit Controller
\n19.Entry inspections form managing \/ filing
\n20.Customer case reports for PFMRO
\n21.Recordkeeping of monthly inspection reports and providing reports to internal auditors
\n22.Assist with logging emergency jobs only
\nWorking conditions:
\nOffice Based.<\/p>\n
\nQualifications & Experience:<\/strong>
\n1.Matric – Required
\n2.Administrative related qualifications – Preferred
\n3.At least 3 years\u2019 experience in an administrative role – Required
\n4.Experience in Property and\/or retail industry – Preferred<\/p>\n
\n1.Good verbal and written communication skills required
\n2.Good administrative and skills required
\n3.Minute taking skills required
\n4.MS Office:
\n-MS Word \u2013 Basic
\n-Excel \u2013 Intermediate
\n-Outlook \u2013 Basic
\n5.Knowledge of basic credit control \/ lease agreement \/ utilities – Preferred
\n6.Knowledge of MDA System – Preferred<\/p>\n
\n1.Problem solving \u2013 find solutions when emotions are involved.
\n2.Reality testing \u2013 be objective; see things as they really are.
\n3.Impulse control \u2013 resist or delay impulse to act.
\n4.Flexibility \u2013 adapting emotions, thoughts and behaviors.
\n5.Stress tolerance \u2013 coping with stressful situation.
\n6.Interpersonal relationships \u2013 building mutually satisfying relationships.
\n7.Independence \u2013 be self-directed and free from emotional dependency.
\n8.Multitasking \u2013 dealing with several activities at a time, enjoy being given new tasks before they have finished another.
\n9.Teamwork \u2013 cooperation with others, good-natured attitude and encouraging people.
\n10.Persistence \u2013 sticking with tasks, not giving up, dislike leaving things unfinished.
\n11.Rule following \u2013 adhere to rules and strictly follow work regulations.
\n12.Attention to detail \u2013 focus on details, strive for perfection and be well organized.
\n13.Planning \u2013 enjoy making detailed plans and long-terms plans.<\/p>\n