The Senior Manager: Facilities and Procurement is responsible to ensure that through good governance within its supply chain processes, that efficient, effective and uniform planning for and procurement of all goods, services and works required for the proper functioning of the organisation conforms to constitutional and legislative principles whilst developing, supporting and promoting broad based black economic empowerment (BBBEE), preferential procurement framework PPPFA and PFMA.<\/p>\n
To also ensure efficient, effective, uniform management and disposal of goods and assets through the supply chain management process.<\/p>\n
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Job Title: Senior Manager: Supply Chain Management<\/strong> Job Summary:<\/strong> Development of a divisional strategy in line with the organisational strategy to ensure needs are met.<\/p>\n Manage and update the Supply Chain Policy and procedures to be in line with the acceptable norms and Acts governing procurement.<\/p>\n The management of the acquisition, demand, retention and disposal of organisational assets is a priority.<\/p>\n Facilities, fleet, logistics and travel are critical areas of the function.<\/p>\n The position has delegated authority to negotiate all contracts with different service providers and recommend same to all levels of management of the organisation.<\/p>\n Bound by the organisation policies and procedures.<\/p>\n Use this freedom to develop and implement Supply Chain strategies for the division.<\/p>\n Can authorise expenditure for the department and recommend for the organisational expenditures.<\/p>\n Provide input into changes to policies and procedures.<\/p>\n Advise management on policies and procedures governing Supply Chain Management.<\/p>\n Negotiate contracts with key suppliers and customers in consultation with the General Manager: Finance. Collaborate with Executive: Finance and respective Executive to develop medium and long term strategic plans for the organisation. Staff Development and Management:<\/strong><\/p>\n Provide strategic leadership, guidance and mentoring to direct reports. Procurement, Distribution and Contract Management:<\/strong><\/p>\n Develop an infrastructure\/logistics within the organisation to facilitate distribution goods and services to all divisions. Facilities, Assets and Fleet Management:<\/strong><\/p>\n Ensure the timeous and cost effective movement our fleet and monitoring. Planning, Organising and Policy\/Procedure\/Process Development and Review:<\/strong><\/p>\n Ensure that procedures\/processes are standardised and a continuous improvement is done. Facilities and Project ManagementInitiate, plan and gain approval for projects:<\/strong><\/p>\n Execute, monitor and control the progress of the projects, as well as the performance of the team members on the project teams. The SACAA will process applications as soon as possible. If you have not heard from us within 90 days after your CV has been received by us, please consider your application unsuccessful.
\nLocation:<\/strong> Midrand, Gauteng, South Africa
\nReference #:<\/strong> SM Supply Chain Management Sep 2021
\nContract Type:<\/strong> Permanent
\nSalary: <\/strong>Market Related<\/p>\n
\nThe purpose of the job is to also ensure that the organisation’s strategic supply chain management objectives are achieved and that total cost of ownership savings and service improvement targets are met.<\/p>\n
\nJob Functions Procurement,Supply Chain
\nIndustries Aviation
\nSpecification
\nDevelopment and Management of a Business Plan and Reports for the Procurement Department<\/p>\n
\nEngage with internal and external stakeholders to develop preliminary business plan together with Executive: Finance.
\nCompile and motivate acceptance of business plan for the division in line with the organisational strategic plan.
\nCommunicate the plan to stakeholders and negotiate and implement individual service level agreements.
\nIdentify risks on an enterprise and divisional level and develop plans to mitigate and reduce risks.
\nAssist the Executive: Finance with the development of organisational initiatives for the division and develop project plans for implementing agreed decisions.
\nCompile annual inputs to the year-end report.
\nCompile monthly reports and analyse them graphically BEE and Non BEE spend reports and treasury reporting.
\nTender management and reporting.
\nFacilitate the development and approval of the budget for the Procurement Department.
\nReview and where necessary amend the department structure\/manpower plans to ensure availability of staff to achieve the agreed strategic and operational goals.
\nConduct feasibility studies, monitor revenue and operational trends and make recommendations for Continuous Business Improvement and sustainability.
\nRepresent the division at organisational meetings.
\nProviding input into the compilation of service level agreements.
\nInvestigating trends and making recommendations to the relevant line managers.
\nNegotiate all contracts with suppliers in consultation with the Executive: Finance.<\/p>\n
\nParticipate in the timely recruitment and selection of all staff for the division.
\nDevelop personal growth opportunities for all staff by acting as a mentor as well as facilitating appropriate development.
\nActively manage EE targets within the department.
\nManage performance management system and ensure that performance plans and appraisals are completed by agreed timelines.
\nImplement systems for staff development and succession planning.
\nManage communication strategy and systems to ensure effective liaison between my division and the whole organisation.<\/p>\n
\nEvaluate the performance of suppliers to ensure compliance with their service level agreements (SLA).
\nInvestigate alternative service providers for scope of service provision and cost and make recommendations to the Executive: Finance.
\nNegotiate with the suppliers for a better turnaround time for different goods and services.
\nManagement of waste.
\nDevelopment and management of a supplier data base system to ensure information availability and provision of statistics to stakeholders.
\nMonitor, evaluate and report on results on a regular basis through month end reporting and graphical presentation of trends for BEE and NON BEE procurement.
\nTaking action to increase\/decrease stock levels of goods and services.
\nManaging risk for the division and for the organisation to ensure compliance with SCM policies and procedures.
\nMake strategic decisions in times where there are emergencies and implement control to minimise the impact to the organisation.
\nEnsure that the data base is updated regularly.
\nSet requirements for data that needs to be stored.
\nEnsure that data retrieved is usable.
\nProvide data to all stakeholders.
\nMonitor the trends of suppliers and new and innovative products and services.
\nManage and develop all SLA’s with service providers to ensure and improved supplier performance.<\/p>\n
\nEnsure that there are log books in place for record keeping.
\nControl and check for misuse of vehicles and fleet cards.
\nWork within budget for the fleet.
\nPlan, implement the fleet life span until disposal.
\nOn time deliveries.
\nManage the CAA buildings in line with the OSH ACT.
\nEnsure that travel coordination for all staff is done timeously.
\nManaging the insurance portfolio- update the insurance portfolio of CAA assets with additions and reductions due to claims and purchases.
\nManage risk for the division and CAA.
\nConduct internal customer surveys.
\nOverall management of all physical assets and disposals thereof.<\/p>\n
\nTake responsibility for projects in the division.
\nInvestigate best practice\/improvements in technology and implement where necessary.
\nEnsure that quality standards are maintained in line with ISO 9001-2000 system.
\nEnsure that we compile plans and strategies in line with the organisational strategy and requirements.<\/p>\n
\nConclude projects and provide feedback regarding the results\/effectiveness.
\nManage the hygiene of the whole organisation in line with the OSHACT standards.
\nParticipate in all building and maintenance improvements and implementation of plans.
\nProject manages all new plans for expansion of office space, e.g. restructuring of office space and decentralisation plans.
\nSourcing of new offices for the CAA.<\/p>\n
\nEmployment equity candidates will be preferred in line with our Employment Equity targets .
\n\u201cAll SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting\u201d.<\/p>\n