The Botswana Institute for Technology Research and Innovation (BITRI) is a science and technology research institute established by the Government of Botswana in 2012 and is a parastatal under the Ministry of Tertiary Education, Research, Science and Technology to undertake research, identify and or develop appropriate technologies in line with national priorities and needs of Botswana<\/p>\n
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Job Title: LEGAL SERVICES MANAGER\/COMPANY SECRETARY<\/strong> Job Summary:<\/strong> Duties and Responsibilities: <\/strong>Requirements:<\/strong> A minimum of Bachelor of Laws Degree or equivalent qualification from a recognised University. Professional secretarial qualification such as Chartered Secretary (ACIS) will be of added advantage.<\/p>\n Experience and working knowledge:<\/p>\n \u2022At least 3 years of post-qualification working experience relevant to this role.
\nLocation:<\/strong> Gaborone, South East, Botswana
\nReference #:<\/strong> Legal1\/2022
\nContract Type:<\/strong> Contract
\n5 Years
\nSalary: <\/strong>Market Related<\/p>\n
\n\u2022To provide professional legal advice and corporate secretarial services to BITRI and its subsidiaries by supporting BITRI Management and the Board to deliver high quality governance services to ensure efficient, effective and legally compliant activities and decisions.
\n\u2022To ensure that Board procedures are followed and that the applicable rules and regulations for the conduct of the affairs of the Board are complied with.<\/p>\n
\n\u2022Act as the principal legal resource person to BITRI Management by providing legal advice on a wide range of issues to ensure good governance and compliance with the applicable legislation.
\n\u2022Be Board Secretary and Company Secretary to BITRI and its Subsidiaries by providing secretarial support to the Board of Directors to ensure it engages in legally compliant decision making to ensure that there is always compliance with the Companies Act. The Legal Services Manager\/ Company Secretary will be responsible for the accurate and complete recording of the Board\u2019s proceedings and decisions.
\n\u2022Provide legal advice and assistance on contractual matters which includes partnerships and collaborations, strategic arrangements and commercial arrangements to ensure that there is efficiency, effectiveness, compliance, and risk mitigation.
\n\u2022Prepare and distribute minutes of the Board and of the general meetings within ten (10) working days prior to the next meeting, or as may be agreed from time to time.
\n\u2022Arrange for a Directors\u2019 induction program as per agreed induction procedure.
\n\u2022Compile documents for Board meetings and take minutes during such meetings to ensure quality support to Board decision making.
\n\u2022Follow-up on matters arising from Board meetings and prepare updates for the next meeting. Follows up on the implementation of Board resolutions to ensure that they are actioned and that there are high standards of accountability.
\n\u2022Advise the Board on matters relating to changes in legislation or Board\u2019s departures from applicable legislation.
\n\u2022Ensure that Directors Attendance Register is completed, and Board fees are properly paid.
\n\u2022Ensure that the Register of Directors interests is updated and available for inspection at all meetings of the Board and its Committees.
\n\u2022Be responsible for all legal business of the Board and institute linkages and representation of the Board.
\n\u2022The Legal Services Manager\/Company Secretary shall be the liaison officer between the Board and other Independent Committees.
\n\u2022The Legal Services Manager\/Company Secretary shall also serve as Secretary to the Board Sub Committees.
\n\u2022The Legal Services Manager\/Company Secretary shall represent the Board, its Committees and BITRI in all its proceedings and enquiries in respect of the Board\u2019s activities.
\n\u2022Plan the division\u2019s activities and maintain direct oversight on its operations in terms of (a) work scheduling, (b) estimating resource and staffing needs, (c) allocating and delegating tasks for the provision of quality services whilst retaining overall accountability, (d) recruitment, training, mentoring, motivation and appraisal of staff, (e) development of division\u2019s operational plans and budgets, and (f) monitoring division\u2019s expenditures against budget
\nAdvises BITRI on legal matters inter-alia:-
\n\u2022Scrutinizing legal documents and making recommendations regarding content and alterations in the interest of the company.
\n\u2022Coordinating correspondence with regard to legal matters and liaising with interested stakeholders (i.e. government institutions, contractors, attorneys).
\n\u2022Monitors international developments in the area of corporate governance and business practices and makes recommendations for changes in policies and strategies in these areas to promote internationally and nationally recognised standards.<\/p>\n
\nEducation:<\/p>\n
\n\u2022The eligible candidate must be qualified to perform the functions of the Company Secretary according to the Botswana Companies Act.<\/p>\n