NACOSA is looking for a suitably qualified candidate for the position of Finance Officer. The successful incumbent will be responsible for administering financial records and preparing information for donor reporting. The Finance Officer will ensure compliance of donor requirements, the role will also closely monitor sub-recipients financial reports, governance structures and internal controls, providing mentoring and capacity building interventions to strengthen the recipient partners control environment.<\/p>\n
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Job Title: Finance Officer<\/strong> Job Summary:<\/strong> Sub-Recipient Management and quality assurance processes Mentoring and Training:<\/strong> Accounting:<\/strong> Audit and other:<\/strong> Requirements:<\/strong>
\nLocation:<\/strong> Century City, Western Cape, South Africa
\nReference #:<\/strong> FO-202202
\nContract Type:<\/strong> Contract
\nSalary:<\/strong> Market Related<\/p>\n
\nThe position will support the USAID Finance Manager in administering financial records and preparing information for donor reporting. To ensure compliance of donor requirements, the role will also closely monitor sub-recipients financial reports, governance structures and internal controls, providing mentoring and capacity building interventions to strengthen the recipient partners control environment.<\/p>\n
\nRegular assessment of the governance and financial environments and internal controls of sub-recipients. Recommend practical solutions for the sub-recipient and monitoring that the recommendations are being implemented.
\nMaintaining a database of sub-recipient financial reports, including but not limited to:
\nDate and completeness when a report is received.
\nCommunicating with all stakeholders (sub-recipient, financial manager and programme manager) regarding late and incomplete submissions.
\nDate and validity when a report has been reviewed.
\nCommunicating with all stakeholders (sub-recipient, financial manager and programme manager) regarding ineligible expenses, financial risks and other matters identified.
\nPerform procedures to provide assurance that expenditure claims by sub-recipients are valid and accurate, with attention to:
\nCash reconciliations;
\nAnalysing budgeted expenditure versus actual expenditure;
\nSubstantive procedures on a sample of reported expenditure;
\nMaintain the asset and consumable registers
\nPrepare a report of findings to be communicated to management of NACOSA and the sub-recipient
\nMonitor compliance of the donor requirement relating to the use of a dedicated donor bank account. Prepare relevant bank reconciliations to ensure that any inter-account transfers are done timeously.
\nPrepare a payment requisition with supporting evidence, including a calculation of the next advance to fund the sub-recipient for the following month(s).
\nMeet with the programme team to discuss performance (compare finance vs. outcomes) and any finance findings that could impact on performance and\/or escalated by the programme specialist.
\nProvide written feedback to the sub-recipient relating to the report that was received and any findings need to be clearly communicated with recommendations.
\nMonitor the grant conditions (e.g. compliance with audit requirements, reporting deadlines)
\nMaintain permanent files for each sub-recipient, containing the contract, budget, bank details and any changes etc.
\nMaintain fixed asset registers of each sub-recipient for additions \/ disposals and perform on-site verifications<\/p>\n
\nTo identify and recommend sub-recipients and\/or topics that require mentoring and training.
\nPrepare a mentoring and training plan for sub-recipients where weaknesses have been identified via assessments, monthly reviews or other sources.
\nMonitor adherence to the mentoring \/ training plan and to communicate feedback on progress.
\nProvide on-site and off-site support to the sub-recipients in the form of training, mentoring and capacity building.<\/p>\n
\nUse an accounting package (e.g. QuickBooks \/ Pastel) and Sub-Recipient MS Excel financial reports to prepare and initiate disbursements for approval;
\nUse an accounting package (e.g. QuickBooks \/ Pastel) to record disbursements to SRs and expenditure reported;
\nPrepare management, donor & audit reports to assist with reconciliations, expense analysis & budget monitoring and preparation as well as the monitoring of receivables, prepaid and payable accounts;
\nPrepare adjusting entries with appropriate supporting documentation, as necessary;
\nAssist with monthly and fiscal year-end closing including revaluations, accruals and adjustments for foreign exchange differences as necessary.<\/p>\n
\nAssist with requests for information by management, auditors, and donors;
\nTo provide recommendations to improve existing work processes;
\nAssist with the development of finance training manuals, presentations and guidelines
\nConduct internal audit \/ compliance visits at selected sub-recipients
\nPerform close-out procedures on sub-recipients where the grant agreement has ended<\/p>\n
\nNon-negotiable: Bachelor\u2019s degree in accounting or related field
\nNon-negotiable: Minimum of 3 years\u2019 experience in auditing\/accounting\/finance
\nNon-negotiable: Proficiency in Microsoft Office Suite (especially MS Excel)
\nFluent in written and spoken English
\nSAICA or SAIPA articles will be highly advantageous
\nNon-profit experience will be preferable but is not mandatory
\nPractical experience working with audit and\/or accounting software (e.g. Caseware, SAGE, Quickbooks)
\nProven experience in mentoring and training
\nAbility to work with minimal supervision<\/p>\n