This role will be accountable for managing the end to end accounts payable process together with effectively
\nmanaging a team of Accounts Payable supervisors and administrators, in order to meet agreed financial
\ngoals. The role will be reporting directly to the Head of Shared Services<\/p>\n
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Job Title: Account Payable Manager<\/strong> Key Accountabilities and Outputs<\/strong>: Key Qualities:<\/strong> Behavioural Competencies:<\/strong> Accountability:<\/strong> Decision Making:<\/strong> Analytical Thinking:<\/strong>
\nLocation:<\/strong> Isando, Gauteng, South Africa
\nReference #:<\/strong> 5010651
\nContract Type:<\/strong> Permanent
\nSalary:<\/strong> Market Related<\/p>\n
\nManage the following Accounts Payable Processes:
\n\u2022 Manage the entire Accounts Payable function from procurement phase up until payment phase.
\n\u2022 Ensure that AP linking is done timely by the AP team and that 3 way matches are done for every
\ntransaction (PO\/GRV\/AP Invoice).
\n\u2022 Ensure that Supplier statements are obtained timely on a monthly basis.
\n\u2022 Ensure that monthly Supplier Reconciliations are done timely for every supplier and that all
\nreconciliations are appropriately reviewed.
\n\u2022 Ensure that all supplier accounts are up to date and liaise with other departments where necessary
\nto make sure that costs are brought in timely.
\n\u2022 Ensure that all Suppliers are paid as per supplier terms.
\n\u2022 Detailed Review and approval of the daily payments file.
\n\u2022 Ensure that payments are loaded on the banking profile correctly and that all appropriate checks are
\ndone to validate payment amounts and banking details.
\n\u2022 Ensure that remittances and proof of payments are sent timely to suppliers.
\n\u2022 Prepare the monthly payments forecast.
\n\u2022 Ensure that supplier credit limits are not exceeded at any given time.
\n\u2022 Able to perform advanced Excel formula\u2019s for reporting purposes.
\n\u2022 Able to present financial information to Senior Management.
\n\u2022 Ensuring that the Accounts Payable department adheres to all company policies and procedures.
\n\u2022 Ensuring that the Accounts Payable department adheres to all statutory requirements, especially
\nmonitoring of correct VAT treatments.
\n\u2022 Provide oversight, guidance and coaching to all Accounts Payable team members.
\n\u2022 Ensuring that all team members in the Accounts Payable department are performing their tasks
\nefficiently, effectively and accurately at all times.
\n\u2022 Maintaining sustainable supplier relationships and ensuring that all supplier queries and matters are
\ndealt with appropriately and timely.
\n\u2022 Assist in resolving internal queries and maintaining relationships with other departments in the
\ncompany.
\n\u2022 To work closely together with the Procurement department to drive continious improvement on
\ncreditor days
\nMeeting cashflow targets and working capital targets on a monthly basis.
\n\u2022 Provide detailed analysis on monthly accounts payable performance as well as commentary on the
\nmovement of the age analysis.
\n\u2022 To perform a reconciliation between the monthly age analysis and the General Ledger.
\n\u2022 Assist the external auditors with all their audit requirements.
\n\u2022 Help identify gaps and opportunities for Accounts Payable process optimisation including improving
\non current SOP\u2019s.
\n\u2022 Track and monitor performance of Accounts Payable processes against KPIs and implement corrective
\nactions where necessary.
\n\u2022 Ensure that the agreed time tables for the Accounts Payable department (month-end and year-end)
\nare timeously adhered to.
\n\u2022 Oversight over cost control and to take the necessary action to mitigate any financial or statutory
\nrisks.
\n\u2022 Perform ad-hoc tasks that are requested by the Head of Shared Services or CFO.
\nGeneral:
\n\u2022 While Job Descriptions are written up for the purpose of a basic outline of the work and
\nresponsibilities associated with the Job, the Company encourages and expects all employees from
\ntime to time, to assist with work that may not be a direct part of their job description<\/p>\n
\nCommunication:<\/strong>
\n\u2022 Communication requiring a high level of diplomacy and sensitivity
\nProblem Solving
\n\u2022 Proactive identification of functional problems related to a specific process or policy, determine cause
\nand impact, and choose the best alternative to solve the problem based on guidelines provided and
\nan understanding of the theory or practices underpinning the problem.
\nRelationships Maintained
\n\u2022 Groups of individuals at a senior management level inside the organisation<\/p>\n
\nCollaboration:<\/strong>
\n\u2022 Helps others with their work.
\n\u2022 Meets commitments to team members or others in the organisation.
\n\u2022 Actively contributes to team discussions and the accomplishment of team work plans.
\n\u2022 Shares expertise and resources to help others address their needs.
\n\u2022 Seeks to include all those who can contribute to the most successful outcome and those who have a
\nstake in the results.
\n\u2022 Actively keeps all stakeholders informed.
\n\u2022 Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in
\nfull agreement with the team\u2019s direction.<\/p>\n
\n\u2022 Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives
\non track.
\n\u2022 Prepares a roadmap for success.
\n\u2022 Ensures that all who need to know, are clear about the plan.
\n\u2022 Takes full responsibility for own actions and outcomes, including mistakes.
\n\u2022 Always acts in the company\u2019s best interest, regardless of whether it is difficult or unpopular.
\n\u2022 Ensures others are on track for achieving their goals.<\/p>\n
\n\u2022 Organises information to make it easier to analyse or see trends.
\n\u2022 Anticipates consequences and formulates alternatives.
\n\u2022 Establishes clear decision criteria for making informed choices.
\n\u2022 Seeks relevant information to better understand situations and problems.
\n\u2022 Conducts appropriate analysis; neither makes snap decisions or over-analyses.
\n\u2022 Sees relationships between various facts, figures or other information.<\/p>\n
\n\u2022 Able to take a complex task and breaking it down into manageable parts in a logical, detailed way.
\n\u2022 Thinks of multiple explanations or alternatives to a problem
\n\u2022 Able to identify the information needed to solve a problem effectively
\n\u2022 Performs tasks accurately and thoroughly, making adjustments to ensure needs are met
\n\u2022 Considers business priorities when making decisions or analysing the costs and benefits of various
\nalternative solutions.<\/p>\n