Rhiza babuyile is seeking to employ a Personal Assistant\/Company Secretary based in Randburg Johannesburg<\/p>\n
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Job Title: Personal Assistant(PA)\/Office Secretary<\/strong> Job Summary:<\/strong> Responsibilities Qualification & Skills:<\/strong>
\nLocation:<\/strong> JHB – Northern Suburbs
\nReference:<\/strong> JHB000103-RM-1<\/p>\n
\nThe purpose of this position is to provide administrative support to the Chairman and Board of Babuyile Community Development NPC and Trustees of Babuyile Community Development Trust. Ensuring that the organisation complies to all relevant legislation, taking minute at meetings and ensuring proper distribution and storage thereafter, managing the calendars and working directly with the executive team<\/p>\n
\nResponsible for circulating agendas and other documents to directors, shareholders and auditors within the required time limits, as well as producing accurate minutes of shareholder and directors’ meetings and resolutions
\nEnsuring that minutes of all shareholders meetings, board meetings and all the meetings of company’s audit committee, are properly recorded in accordance with the Act
\nProviding the directors of the company collectively and individually with guidance as to their duties, responsibilities and powers
\nMaking the directors aware of any law relevant to or affecting the company
\nReporting to the company’s board any failure on the part of the company or director to comply with Memorandum of Incorporation or rules of the company or the act
\nConserve executive’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications
\nMaintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
\nWelcomes guests and customers by greeting them in person or on the telephone, and answering or directing inquiries
\nPrepare reports by collecting and analyzing information
\nMaintain customers confidence and protects operations by keeping information confidential
\nComplete projects by assigning work to clerical staff and following up on results
\nSecure information by completing database backups
\nProvide historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
\nMaintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies
\nEnsure operation of equipment by completing preventive maintenance requirements, following manufacturers instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
\nMaintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
\nContribute to the team effort by accomplishing related results as needed
\nEnsure the CEO is well prepared and equipped for meeting or engagements with both internal and external stakeholders
\nResponsible for circulating agendas and other documentation to executive committee within the required time limits, as well as producing accurate minutes of committee meetings
\nAct as custodian of all documents
\nSetup and maintain an efficient filing and retrieval system of all documents<\/p>\n
\nBusiness\/Office Administration NQF level 5 and higher
\nProject Management qualification would be an advantage
\nFirst-rate verbal and written communication skills
\nA flexible and practical approach work
\nProject Management and Event Planning
\nReporting skills and Presentation skills
\nComputer software skills including Microsoft Office
\nExcellent organisation and time management
\nTravel logistics
\nGood knowledge of legal requirements and procedures
\nHighly analytical with strong attention to details
\nAbility to manage multiple calendars and mailboxes
\nThe ability to take the initiative<\/p>\n