Job Vacancies For Secretary - Jobs in South Africa

Job Vacancies For Secretary

Posted on :

1 Aug, 2012

Category :

General Jobs in South Africa

Title: Secretary
Location: La Lucia
Employment Type: Permanent

This role is only open to candidates who are eligible to work in South Africa.

Purpose of the role:
To provide administrative support to the Marketing team, including 3 Senior Managers, 12 Managers and one Vice President based in Istanbul.

Relevant secretarial qualification/diploma
At least 10 years in a similar role

•Assisting Global Executive staff (based outside of SA) with coordination of travel and transits
•Telephone Management
•Diary / Calendar management
•Meeting co-ordination
•Stationary management
•Conferencing e.g. venue co-ordination, invites, accommodation, transport arrangements
•Post and Courier: sending, receiving and distributing of mail
•Meeting scheduling: prepare meeting documentation and arrange catering
•Minute taking and correspondence of relevant meetings
•Travel: Arrange local/international travel logistics, assist with relevant applications and documentation – passports, visa’s, verify health requirements of destination e.g. vaccines
assistance will be required to assist with requests around travel after normal office hours
•Office environment: maintain office equipment, and arrange for cleaning
•Expense claims: compile and process
•SAP: create purchasing orders / GRNs
•Capture team sick leave (Head office only)
•Meeting management: logistics and co-ordination
•Management of docufile: request and sign for necessary files
•Trigger MLJ (Mover/Leaver/Joiner) process
•Co-ordination and collection of money for gift / team functions
•Adhoc projects
•Co-ordinate set ups for offsite mtgs (room decor, product samples etc)
•Annual departmental project / function work may be required e.g. Plan Year end function

Closing Date:06/08/2012
Recruitment Hotline:0800 980 612

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