Posted on :
17 Jun, 2021
The Technology Innovation Agency (TIA), an initiative of the Department of Science and Innovation, has a mandate to enable and support technology innovations across all sectors of the economy in order to achieve socio-economic benefits for South-Africa and to enhance its global competitiveness.
TIA is a public entity with the aim of enhancing the country’s capacity to translate a greater proportion of local research and development from higher education institutions, science councils, public entities and private research institutions into commercial technology products and services.
In executing its mandate, the organisation provides funding and non-funding support to stimulate innovation so that it provides a catalytic impact to the economy whilst improving people’s lives and protecting the environment.
TIA is a talent driven, customer- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes, we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.
The Technology Innovation Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.
The Internal Audit Coordinator position reports to the Head of Internal Audit and is responsible for the following functions:
•Project Management Support and
•Support various audit related activities
•Office management and budget coordination.
Job Title: Internal Audit Coordinator
Location: Pretoria, Gauteng, South Africa
Reference #: TIA03/06/2021
Contract Type: Permanent
Salary: Market Related
To ensure that the Internal Audit Business Unit’s administrative coordination is effectively carried out to enable effective project management processes, smooth budgeting processes, timeous transfer of information through the correct channels and continued support service to internal and external stakeholders.
•Assists with the communication of the approved Audit Plan
•Assists with the collation of information during audits
•Complies with all TIA systems (BarnOwl audit management system, Performance management, HR, Finance, Stakeholder Information)
•Coordinates and schedule meetings with new applicants and portfolio/programme managers
•Accompanies portfolio/programme managers to on-site meetings to assist with minute taking and filing.
•Captures all training and development information and compile MIS report
•Liaises with the legal and finance department to ensure contracts are complete and are properly filed
•Updates audit dashboards with the statement of progress during the project review phase
•Assists with ensuring effective business processes are in place to coordinate activities in unit
•Records all Business Unit’s portfolio/programme information on the relevant systems.
•Prepares ExCo / ARC packs for submission as well as preparing the completed pack for the Head
•Consolidates and update the Audit Findings Register (including analytics). Responsible for distributing the findings register to the CEO on a monthly basis.
•Prepares draft monthly operational report and quarterly progress reports.
•Assists Audit Managers with audit procedures (planning, fieldwork and report drafting phases)
•Proofreads and provide into the details of all audit reports, audit memos, working papers, etc.
•Analyses and prepare statistical data relating to audit results, survey results, et
•Manages the diary of the Head: Internal Audit
•Schedules team meetings, audit related meetings and minute taking of all meetings.
•Loads all requisitions on the financial systems in line with procurement guidelines and monitor progress
•Records all the invoices for the unit on the financial system and ensure they are all settled within agreed time frames
•Ensures that the project/portfolio budgets and expenditure are effectively updated and monitored, so that all people in the unit have updated information with regards to the budget
•Captures, track, monitor and report on Unit’s operational budget and provide feedback to the Head regarding discrepancies, areas of concern.
•Follows operational procedures, policies and standards.
Qualifications and Experience:
Minimum Requirements: 3-year Post-Matric qualification in administration
•3 to 5 years Administration experience
•Advanced computer literacy skills
•Analytical and interpretation skills
•Basic Financial management skills
•Communication Skills (written & verbal)
•Ability to analyse and report on Internal Audit related data
•Attention to detail
•Devotion to quality
•Performing under pressure
•Persistence and perseverance skills
Application Deadline: 30/06/2021