Project Administrator, HIV Prevention

Posted on :

13 Jun, 2016

Category :

Project Management Jobs in South Africa

Founded in 2002 by President William J. Clinton, the Clinton Health Access Initiative (CHAI) is a global health organization committed to strengthening integrated health systems around the world and expanding access to care and treatment for HIV/AIDS, malaria and other illnesses. Based on the premise that business oriented strategy can facilitate solutions to global health challenges, CHAI acts as a catalyst to mobilize new resources and optimize the impact of these resources to save lives, via improved organization of commodity markets and more effective local management. By working in association with governments and other NGO partners, CHAI is focused on large scale impact and, to date, CHAI has secured lower pricing agreements for treatment options in more than 70 countries. In addition, CHAI’s teams are working side-by-side with over 30 governments to tackle many of the largest barriers to effective treatment and care.

The HIV Prevention Project Administrator will be based in Pretoria at the South African National Department of Health (NDOH) and will report to the CHAI HIV Prevention Manager.

The Project Administrator will support the NDOH in the overall planning, management, monitoring and quality implementation of the HIV prevention strategy and plan, including support to specific programs on PrEP and the National Campaign for Girls and Young Women. S/he will manage key administrative processes, focusing on program delivery, monitoring and logistics to ensure successful delivery of the HIV Prevention program.

Program Administration & Management

  • Support overall management and project administration of the HIV Prevention programprovide project administration assistance to the HIV Prevention manager and NDOH counterpart
  • Minute taking of all relevant meetings and sub-meetings
  • Assist and coordinate all TWG & Sub TWG meeting forums
  • Assist and coordinate all relevant workshops and conferences where necessary
  • Manage and coordinate all program logistics
  • Provide other administrative duties in line with the grade of this post, as required

Reporting And Documentation

  • Ensure the timely submission of all program reports, documents and program publications, as necessary
  • Plan and share reporting requirements with HIV Prevention team and assist them to comply with policies

Strategic Direction and Program development

  • Represent the program in sector meetings and strategic planning workshops where required


Skills And Behaviours

  • Builds and maintains effective relationships, with the team, colleagues, NDOH, and external partners
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to


  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks


  • Honest, encourages openness and transparency
  • National Diploma in Project Management preferred or equivalent
  • Minimum professional experience requirement of 3-5 years
  • Excellent problem solving skills, analytical capability and quantitative skills
  • Ability to work independently
  • Minute taking and meeting reporting skills
  • Strong communication skills (written and oral)
  • High level of proficiency in relevant computer applications ; Microsoft Office (Word, Excel & PowerPoint)


  • Experience in project management, procurement & financing, or public health given preferences

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