Smollan Graduate Opportunity 2018

Posted on :

20 Mar, 2018

Category :

Graduate Jobs in South Africa

Smollan is an international retail solutions company that delivers growth for retailers and brand owners across five continents through leading solutions in field sales and retail execution, activation, information, and technology.


A fast-paced, operational role exists within our dynamic HR team. We seek to attract a self-managed and organized individual to provide administrative HR support to the relevant business unit(s), including recruitment, performance management, training and development, IR and general HR administration and reporting.

Minimum Qualifications

  • Grade 12
  • Relevant HR-related degree / diploma advantageous


  • Excel skills important


  • This self-driven role requires your positive outlook and high-quality work on the following:
  • Effective recruitment, selection and onboarding administration
  • Place advert on relevant recruitment portal (as required)
  • Schedule and coordinate interviews (as required)
  • Conduct reference checks
  • Book driving assessments
  • As required, assist with drawing up Letters of Offer and completion of Engagement Packs
  • Regret unsuccessful external candidates
  • Liaise with a line to co-ordinate induction and training for new hires

Effective performance management and training and development administration (as required in the role)

  • Capture scores (for required levels) and consolidate scorecard reporting
  • As required in the role, book training on the system and coordinate training reporting
  • Prepare training letters and communicate training logistics to delegates (as required)
  • Follow-up on non-attendance and communicate to appropriate parties (as required)
  • As required, inform learners of classes, ensure attendance and follow-up on non-attendance

Effective IR administration

  • On behalf of Field Manager, send telegrams to employees who have absconded and follow-up on sent telegrams until the process is completed
  • Update and check weekly telegram template/report
  • Assist with notification of disciplinary inquiries to employees on behalf of Field Managers
  • Organize chair-people and logistics for hearings and ensure all details have been properly communicated and confirmed with relevant parties
  • Ensure all disciplinary documentation is filed in the individual’s IR file
  • Capture all warnings on the relevant system (as required)
  • Follow-up with CCMA weekly on progress and status of cases (as required)
Effective general administration, data management and reporting

  • As required, check payroll information and send through to Payroll within agreed deadlines and follow-up on any queries and outstanding issues
  • Sort payslips and give to relevant Field or Regional Manager for distribution
  • Request UIF documentation from Payroll for terminated employees and those on maternity leave
  • Process medical aid applications (as required)
  • Submit death claims to Benefits
  • Co-ordinate IOD process by assisting Field Manager to complete necessary documentation and follow-up regarding medical reports from employees
  • Assist HR Officer to process all benefits claims and follow-up to ensure resolution
  • Check and consolidate HR reports
  • Assist HR Officers with ad hoc deadlines and reports
  • Ensure proper filing, document management, and good house-keeping
  • Perform regular HR audits of personnel files as required
  • Update notice board with staff announcements or any pertinent HR issues

Effective teamwork and self-management

  • Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer
  • Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
  • Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines.
  • Ensure data integrity of all reports to client and management
  • Demonstrate consistent application of internal procedures
  • Plan and prioritize, demonstrating abilities to manage competing demands
  • Demonstrate abilities to anticipate and manage change
  • Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs

HR administration experience coupled with excellent computer skills is essential for success in this role.

End Date: 2018-04-02


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