The South African Institute of International Affairs (SAIIA) Job Opening

The South African Institute of International Affairs (SAIIA) is an independent, non-government think-tank with the purpose to encourage wider and more informed awareness of the importance of international affairs. It is both a centre for research excellence and a home for stimulating public debate.

Job Title: Operations Manager for the Youth Programmes

Job Location: Johannesburg, South Africa.

Reference number:  (OMYP04/19) 

Duration: one-year contract

Reports to: The Head of Youth Programmes

The purpose of the position is to manage the operational and financial functions of Youth@SAIIA’s growing programmes. The successful applicant must be able to manage a complex and multi-faceted workload.

Responsibilities:

Operational Management

• Develop and implement effective administration procedures for Youth@SAIIA programmes, events and activities
• Oversee and provide support for logistics and coordination of large events, meetings and conferences hosted by Youth@SAIIA
• Be responsible for managing donor reports and ensuring, together with the Head of Youth Programmes, that Youth@SAIIA’s Monitoring and Evaluation requirements are met
• Keep all role players informed of initiatives, activities, work plans (external and internal)

Financial Management

• Manage accounting and financial internal control systems for Youth@SAIIA’s programmes
• Work together with the SAIIA Finance Department and Head of Youth Programmes to ensure compliance with donor financial requirements and SAIIA’s financial processes
• Provide support to the Head of Youth Programmes (and sometimes deputise for her) in strategic planning, marketing and fundraising

Requirements:

• A relevant degree or any equivalent combination of education and experience
• A minimum of five years of experience in managing small to large-scale projects in a developing country context
• Demonstrated experience with financial management tools and systems, including proficiency with Excel
• Demonstrated written, presentation, communication and organisational skills in English
• Planning and organisational skills
• Management and interpersonal skills and able to work with a diverse team
• Driver’s licence and own vehicle
• Substantial work experience, ideally in a not for profit organisation
• Experience in working with national and international donors
• Experience in writing grant proposals and donor reports
• Proficiency in either Portuguese or French
• Demonstrated ability to manage multi-stakeholder relationships with important groups such as the United Nations system, diplomatic community, civil society and national government

To apply

Submit a motivational letter quoting clearly the reference number of the position that they are applying for and a comprehensive CV, together with the contact details of three referees to Shannon Gard ([email protected])

Application Deadline: Tuesday, 30 April, 2019