Personal Assistant Vacancy at National Department of Health - Jobs in South Africa

Personal Assistant Vacancy at National Department of Health

Posted on :

17 Feb, 2015

Category :

Administrative Jobs in South Africa

PERSONAL ASSISTANT II REF NO: NDOH 7/2015
SALARY : R183 438 per annum (plus competitive benefits).
CENTRE : Chief Directorate: Environmental Health. Directorate: Port Health. Pretoria.

REQUIREMENTS : A three year Degree/National diploma or equivalent NQF 6 Certificate in a
Secretarial or Administrative related field, A minimum of three (3) years
experience in rendering a support service to senior management as well as
experience in general office administration, Good telephone etiquette and the
ability to act with tact and discretion *Knowledge of the relevant legislation/
policies/prescripts and procedures and office and document management
practices, Basic knowledge of financial management, Proactive and ability to
work independently as well as part of a team *High level of reliability, Good computer (advanced application of MS Office applications), planning,
organisational, communication (written and verbal), interpersonal and problem
solving skills. A valid drivers licence.

 

DUTIES : Manage the Chief Director’s diary, Welcome visitors in the Chief Director’s office,
Manual and electronic recording of incoming and outgoing correspondence,
Screen incoming and outgoing calls and take messages, Perform advanced
typing duties, Draft and type relevant documents as requested, Data
management and filing, Ensure safekeeping of information and documents,
Arrange meetings with internal and external stakeholders, Arrange refreshments
for meetings, Take minutes at meetings when required, Make logistical
arrangements for the Chief Director, including travel, accommodation and visa
arrangements, Procurement for the Office of the Chief Director as well as for the
unit, Complete and process subsistence claims and leave forms, Make
photocopies and fax documents for the Chief Director, Operate and ensure that
office equipment, e.g. fax machine and photocopiers are in good working order .

ENQUIRIES : Ms A.P.R. Cele at tel no (012) 395 8522.

CLOSING DATE : 2 March 2015

 

APPLICATIONS : The Director-General, National Department of Health, Private Bag X828,
Pretoria. 0001. Hand delivered applications may be submitted at Reception
(Brown application Box), Civitas Building, corner of Thabo Sehume (formerly
known as Andries) and Struben streets. Pretoria.
FOR ATTENTION : Ms N Sombinge

NOTE : Applications should be submitted on form Z83 obtainable from any Public Service
Department and should be accompanied by a CV (previous experience must be
comprehensively detailed) and certified copies of qualification certificates, service
certificates, including ID and driver’s licence. No faxed or e-mailed applications
will be considered. Applications received after the closing date and those that do
not comply with the requirements will not be considered. It is the applicant’s
responsibility to have foreign qualifications and national certificates (where
applicable) evaluated by the South African Qualification Authority (SAQA). The
department reserves the right not to fill the post. The successful candidate will be
subjected to personnel suitability checks and other vetting procedures.
Applicants are respectfully informed that correspondence will be limited to shortlisted
candidates only. If notification of an interview is not received within three
(3) months after the closing date, candidates may regard their application as
unsuccessful. The Department will not be liable where applicants use
incorrect/no reference number(s) on their applications.

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