Bidvest Facilities Management Current Job Opportunity – Apply Now!

Bidvest Facilities Management is a leading facilities management company with a 23-year history and a national presence across South Africa. As a company driven by innovation and technology, our focus is on providing a hiring management platform that delivers effective, efficient, and compliant recruitment processes. Our success is built on core values of Innovation, Customer Centricity, and Teamwork, which also makes us a highly desirable employer. We are committed to fostering employee growth, development, and training to enable successful career advancement in the exciting and rapidly growing facilities industry.

 

 

 

 

 

 

 

 

 

Job Title: Business Administrator
Location: Midrand
Salary: Market Related
Job Type: Permanent
Sectors: Admin, Property
Reference: 72754

 

 

Vacancy Details

ROLE PURPOSE

Management of all Client’s Contractual requirements for contract adherence, reporting and processes and procedures.

 

MAIN OUTPUTS

Business Administrator:

• Prepare reporting, presentations and correspondence with input from regional management (daily/weekly/monthly/quarterly and annually)
• Manage general administration activities such as parking, refreshments, catering, booking of meetings, venues and taking minutes
• Make travelling arrangements and manage the associated activities for management and /or other employees
• Screen phone calls, enquiries and requests, and handle them when appropriate
• Ensuring timeous payment of invoices through Procurement and SAP modules
• Responsible for further specific projects as delegated by the Executive

Operations Admin Support:

• Monitor and provide information for regional on time service delivery as per SLA’s or as agreed with Client in line with the contract.
• Pro-actively interact and engage with Operational Management to understand areas of improvement and ensure that turn-around times are shortened to continuously improve customer satisfaction.
• Ensure relevant feedback, information and reports are prepared, submitted and presented to various stakeholders on all aspects of service delivery and profitability.
• Providing input to relevant resource management process improvements in order to ensure operational processes support timeous.
• Ensure that administration functions result in contractual and governance compliance.
• Ensure IMS compliance, Health & Safety is a primary function and all mechanisms, processes and procedures are in place, always monitored and adhered to.

Contract Compliance:

• Report development facilitator between user and BI report developer.
• Responsible for process, form, guideline and work instruction compiling and implementation.
• Compiling and maintaining of Operational Manual.
• Client / Supplier Contractual Compliance.
• Change Control Note Management.
• Risk Notification Management.

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• Certificate in Administration or relevant qualifications
• Code B Driver’s License
• Minimum 5 years ‘experience in business administration and or property or facilities management

TECHNICAL/CORE COMPETENCIES

• Business Process Management
• IMS (Integrated Management System)
• Cost Management
• Asset Management
• Fundamentals of Facilities Management
• Customer Relations
• Microsoft Offices (Intermediate), Proficient in Excel/Access, MS office packages
• SAP Knowledge
• Occupational Health and Safety Act

FUNDAMENTAL COMPETENCIES

• Business Acumen
• Decisiveness
• Display pursuit of excellence
• Maintain confidentiality
• Etiquette / Courtesy in Business
• Planning & execution skills
• Problem Analysis
• Demonstrate independence
• Interactive reasoning
• Customer Focus
• Analytical and forward thinking
• Relationship Building

 

To Apply

Click Here!

Application Deadline: November 10 2023