Registry Clerk Vacancies – 2 Positions

REGISTRY CLERK 2 POSTS REF NO: HRMC 45/14/16
SALARY : R148 584 to R175 023 per annum (Level 6). In addition, a range of competitive
benefits are offered.
CENTRE : Limpopo: Musina Refugee Reception Centre.
REQUIREMENTS : Equity Requirements: Coloured, Indian, White Male /Female candidates are
encouraged to apply • A Grade 12 Certificate with relevant experience • A
relevant tertiary qualification or an equivalent NQF Level 6 will be an added
advantage • Knowledge of Archives Act and Record Management practices,
processes and procedures • Basic knowledge of the Public Service Regulatory
Framework • Basic Knowledge of the Public Finance Management Act •
Knowledge of the Constitution of Republic of South Africa • Liaison and
interpersonal skills • Research and report writing skills • Planning and organising
skills • Must be computer literate • Willingness to work extended hours • A valid
driver’s license will be an added advantage • Preference will be given to
candidates from the local area where the office is located.
DUTIES : The successful candidate will be responsible for, amongst others, the following
specific tasks: • Ensure that records are safe and filed in a proper and correct
manner • Review, analyse the application for pillar code incoming and outgoing
paper and electronic correspondence including faxes • Ensuring that written
authority from the National Archivist is requested before the disposal of files •
Control, maintain and apply the filing system, the master list of archives, registry
procedures and practice • Ensure that the correspondence is conducted on
correct files and mail is posted, protect files against person, fire, heat water and
insects • Maintain registers of files opened, files closed, circulars, remittances,
registered mail, certified mail and letter deliveries • Assist with the receipt,
opening, sorting, distribution and dispatch of mail, open and label files • Provide
prompt service to staff and timely dispatch of correspondence, provide reference
and search assistance to staff with regard to requests, requiring a knowledge of
coding and cross referencing both on paper and electronic • Post of documents
to different sections in Head Offices as well out of Department to the Provinces •
Responsible for the safe-keeping of files • Opening of files and archiving •
Drawing of files requested for the counter (list) • Filing of files when returning to
Registry • Attending the documents and correspondence receive and
dispatched.

ENQUIRIES : Limpopo: Mr KH Makola, Tel No: (015) 287 2802 / (015) 287 2803 / (015) 287
2804 / (015) 287 2811 / (015) 287 2815 / (015) 287 2823

APPLICATIONS : Quoting the relevant reference number, direct applications to: Limpopo: Postal
Address: Private Bag X9517, Polokwane, 0699, Physical Address: 89 Biccard
Street, Polokwane, 0700

CLOSING DATE : 23 June 2014
NOTE : Applications must be sent in time to the correct address as indicated at the
bottom of each position, to reach the address on or before the closing date.
Applications send to a wrong address and/or received after the closing date or
those that do not comply with the requirements, will not be taken into
consideration. In the event of hand-delivery of applications, applicants must sign
an application register as proof of application. Applications must be submitted on
the Application for Employment Form (Z.83), obtainable from any Public Service
department or at www.gov.za and should be accompanied by a comprehensive
CV, including the details of at least two contactable referees (should be people
who recently worked with the applicant) and certified copies of qualifications and
identity document (with an original certification stamp). It is the responsibility of
applicants in possession of foreign qualifications to submit evaluated results by
the South African Qualifications Authority. Where a valid driver’s licence is a
requirement, applicants must attach certified copies of such licences. No faxes or
e-mailed applications will be considered. If no contact is made within three
months of the closing date, please accept that the application was unsuccessful.
Successful candidates will be required to enter into a performance agreement
and be subjected to security clearance procedures. Successful candidates may
be required to undergo a competency assessment. Candidates who possess a
tertiary qualification, as well as those who promote representivity (especially
People with Disability), are encouraged to apply.