Senior Secretary Job Vacancy

Department of Planning, Monitoring and Evaluation Vacancies

SENIOR SECRETARY REF NO 232/2014
SALARY : R183 438 – R216 084 per annum (Salary level 7) plus benefits

REQUIREMENTS : A degree/diploma in Office/Public Management or related field plus 3 years appropriated experience in Office Management or Grade 12 with a minimum of 8 years relevant experience. Good planning and organizing skills. Good communication (written and verbal) and interpersonal skills. Good Office/telephone etiquette.

Knowledge of tracking document and filing systems. Computer literacy and sound knowledge of Microsoft Office / Excel and PowerPoint applications. Ability to maintain high level of reliability and confidentiality.

Language skills and the ability to communicate well with people at different levels and from different background. Good people skills. Ability to act with tact and discretion and good grooming and presentation skills. Willingness to work long hours.

DUTIES : Successful candidate will be rendering clerical, secretarial, administrative and logistical support to the Manager that include handling of correspondence (incoming and outgoing documents), diary management, arranging meetings, workshops and provide administrative support. Track submissions.

Draft correspondence and maintain registers. Handle all logistical arrangements. Liaise with external stakeholders. Maintain a correct filing system. Receive and assist visitors and guest in a professional manner. Keep records of expenditure commitments; monitors expenditure and alert managers of possible under and over expenditure.

Taking of minutes and manage correspondence by receiving and distributing documents. Handle/ direct enquiries. Remain up to date with regards to prescripts/policies and procedures applicable to work terrain to ensure efficient and effective support to the manager.

ENQUIRIES : Application process queries contact Ms W Oosthuizen; Tel No (012) 312 0460 and content queries contact Mr K Mathe, Tel No (012) 312-0252

APPLICATIONS : Applications must be sent to: The Department of Planning, Monitoring and Evaluation, attention Ms W Oosthuizen, by mail to Private Bag X944, Pretoria, 0001 or hand delivered at Union Buildings, Main Entrance, Government Avenue, Pretoria.

CLOSING DATE : 23 January 2015