Administrative Manager Job Opportunity

Posted on :

13 Mar, 2014

Category :

Administrative Jobs in South Africa

Job Description
A permanent position exists within the Records Department for an Administration Manager at our Head office in Sandton, reporting to Manager: Records Department.

 

Key Performance Areas:

Business Plan Administration:

• Receive incoming applications for finance and allocate to the team
• Manage and monitor the capture of applications on SAP, ensuring that information is correctly captured as per business plan.
• Perform spot checks daily to ensure that business plans are correctly captured on SAP and Docupedia.
• Ensure the completeness and correctness of Business Partner information at application stage as per business plan submitted by client.

 

Incoming Mail:

• Receive and allocate IDC’s faxes received through the official fax number. Personally attending to confidential faxes received.
• Monitor the receipt and processing of all mail received via Reception and Post.
• Ensure that all originals get scanned correctly into Docupedia and disseminated to the right recipients timeously.

 

Outgoing Mail:

• Ensure that efficient and reliable courier and postal services are provided to IDC at all times.
• Physically check invoices against waybills for correctness against approved rates every month before submitting for payment authorisation.
• Prepare a report to cross charge IDC Departments/SBU’s against their courier usage monthly.

 

Messenger Services:

• Ensure that an efficient and professional messenger service is provided to the IDC at all times.
People Management:

• Supervise staff

 

Job Requirements:

Qualifications required:
• Matric
• B degree/ 3 year relevant Diploma

 

Experience:
• 2 to 3 years knowledge of IDC’s processes.
• 2 to 3 years SAP Pipeline Management Experience.
• Team management experience will be an added advantage

 

Skills Essential:
• People Management skills
• Team player with good interpersonal skills
• Computer Literacy: SAP, MS Office especially Excel
• Ability to work under pressure and meet deadlines
• Accuracy and attention to detail

 

Job Title Administrative Manager
Requisition # 92
Job Type Full-time
Closing Date of Advert 19/3/2014
Organizational Unit Industrial Development Corporation Ltd -> Direct Reports -> Corporate Secretariat -> Records
Location Head Office – Sandton, GT ZA (Primary)

 

How to Apply

Click here to apply online

 

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