Posted on :
12 Jun, 2014
12 Jun, 2014
Job Description
To provide assistance to the Group Company Secretary in respect of statutory compliance of group companies and administrative matters relating to the board of directors
Job Requirements
MINIMUM EDUCATION
CIS
PREFERRED MINIMUM EDUCATION
CIS and legal or financial qualification
MINIMUM EXPERIENCE
3 years relevant experience as an assistant company secretary
PREFERRED MINIMUM EXPERIENCE
5 years relevant experience as an assistant company secretary
CRITICAL COMPETENCIES
Understanding and knowledge of:
ADDITIONAL COMPETENCIES
Interpersonal skills
BEHAVIOURAL ATTRIBUTES
Confidentiality
Integrity
Self management
KEY RESULT AREAS
Statutory and Regulatory Administration
Keep abreast of changes to company law by understanding
Amendments to the Companies Act
CIPC notifications
Banks Act circulars
Prepare documentation for Company Secretary to sign off the following:
COR forms (as required)
Annual returns for all group companies
Submit signed documents to relevant authorities within set timelines to prevent the payment of penalties
Update minute books
Maintain SARB correspondence mail log and follow up with relevant individuals with regard to actions required
Update and maintain the electronic company registers and statutory records for all group companies (ESEC programme)
Deal with queries raised by the external auditors in respect of the statutory audit
Deal with queries in respect of the share register and redirect to relevant parties
Prepare the chairman’s notes for the annual general meeting and provide the company secretary with relevant documents (proxies, MOIs, Circulars, Notice of AGM etc)
Board of directors administration
Schedule and send notification of meetings to all board directors
Arrange the venue and catering requirements
Assist the company secretary with preparation of relevant documentation for board and committee meetings
Provide company secretary with details of attendees etc
Secretarial and office administration
Filing of statutory documentation
Receive, check and submit invoice to company secretary for sign off
How to Apply
Today’s Popular Jobs