Australia Awards – Africa Current Opportunity

Australia Awards in Africa is a DFAT-funded initiative designed: (i) to equip Africans with the skills and knowledge necessary to influence the economic and social development outcomes of their own countries; and (ii) to build the long-term capacity of African governments to progress towards their development objectives.

Australia Awards in Africa provides a mix of Scholarships and Fellowships to Africans in the public, civil society and private sectors in targeted disciplines that support the home countries’ developmental priorities.
Australia Awards in Africa is managed by Palladium on behalf of the Department of Foreign Affairs and Trade.

Job Title: Awards Coordinator

Job Location: Pretoria, South Africa
Successful candidates must already have existing right to work in South Africa.

Gross salary: R 24,445.94 – R 33,262.90 ; based on experience and qualifications plus medical aid and provident fund.

Fixed term contract ending 31 March 2020

PURPOSE

Undertake the development and on-going management of pilot and ad-hoc activities in awards-specific projects ensuring that the Awards Unit is able to demonstrate flexibility, responsiveness and innovation throughout the lifespan of the project.

NB: THIS IS NOT AN HR/RECRUITMENT ROLE.

DUTIES AND RESPONSIBILITIES
Manage a number of pilot activities

• In consultation with management, prepare the relevant Scope of Services for each activity
• Recruitment and management of short-term advisors, as required
• Preparation and management of the budgets and funding arrangements
• Contracting and management of service providers
• Implementation and management of all pilot activities, including, but not limited to promotion and selection processes, payments and pastoral care responsibilities
• Manage relationships with all relevant stakeholders
• Development of QAM Manuals for each activity
• Regular reports to Awards Manager for onward reporting to the Senior Management

Awards Specific Activities

• Management of Awards related Australia Awards in Africa web-site information, in liaison with the Communications tram
• Preparation of consolidated Awards information, such as reports for Senior Management Meetings and Six-Monthly Reports & Annual Plan
• Management of variations from Awardees who are not from key-countries
• Manage the Enquiries inbox through rostering the Awards officers and providing weekly reports to the Awards Manager
• Assist with other event preparation and implementation as required, including likely travel
• Assist with Awards related activities during peak periods such eligibility and criteria checking
• Coordinate the Short Course Selection panels
• If required, participate in Short Course Provider procurement

Reporting Activities

• In line with the requirements of each pilot activity’s Scope of Services, establish and maintain a reporting cycle for each pilot activity (to be reported to Awards Manager)
• Preparation of bi-monthly Awards status report, including status updates on any pilot activities
• Monthly Enquiries reporting
• Assistance in the preparation of the Awards Unit inputs to program reports (e.g. 6-Monthly reports and Annual Plans)
• Develop and manage an individual work plan with the Awards Manager

Other Duties:

• Perform other activities as required by the Awards Manager,  Team Leader or other Managers
• Assist with the continuous improvement process, including updating and maintaining the QAM.
• Ensure adherence to all HR requirements, e.g. timesheets, leave applications, performance management processes etc.
• Prepare written letters and other communication materials
• Participate in relevant HR and performance management processes;
• Attend all relevant staff meetings.

Gender Equality and Social Inclusion:
Australia Awards in Africa is committed to supporting inclusive development practices across all program activities. Social inclusion is an umbrella term adopted by Australia Awards to refer to gender equality, disability inclusion and HIV support.  Among your roles, you will be expected to implement and embed inclusive development practices within your work activity.  You will be expected to demonstrate sensitivity to issues of social inclusion, and especially as you engage with candidates, awardees, alumni and other stakeholders.

Reporting:
Report all suspected and / or detected fraud within 24-hours of discovery and in accordance with DFAT’s Fraud Policy, the respective Palladium Policy and the Fraud Risk Assessment and Management Plan.

QUALIFICATIONS AND EXPERIENCE 
No chancers please.

Essential:

• Minimum 5 years employment in non-profit or international development environment
• Minimum of a Bachelor’s Degree (or Higher) in Development or Finance (or other related field)
• Microsoft Office suite to an advance level  (Esp. Excel and Word)
• Strong analytical skills and the confidence to make independent decisions
• Report Writing
• Exceptional administrative and organizational skills
• Excellent attention to detail and accuracy
• Reliable, able to work independently
• High level of interpersonal skills with a flexible and collaborative personal style and the ability to communicate with diverse groups
• Fluency in written and spoken English
• Ability to work under-pressure, meet deadlines, prioritise workload and ‘multi-task’
• Mature work practices, highly motivated, demonstrated sound judgment and the ability to respond positively to mentoring and directions

Competencies:

• Good written and verbal communication skills
• Good interpersonal skills and ability to communicate effectively and professionally with external clients
• Good organizational skills and ability to work co-operatively as a member of a team.
• Information management, particularly experience in using databases
• Windows 2000/2008 operating platform knowledge
• Office 2000/2010 knowledge
• Mature, self-driven individual who can work independently

Application Deadline: 7th August, 2018