Bidvest Facilities Management Current Job Opportunity – Apply Now!

Posted on :

27 Oct, 2023

Category :

Administrative Jobs in South Africa

Bidvest Facilities Management is a leading facilities management company with a 23-year history and a national presence across South Africa. As a company driven by innovation and technology, our focus is on providing a hiring management platform that delivers effective, efficient, and compliant recruitment processes. Our success is built on core values of Innovation, Customer Centricity, and Teamwork, which also makes us a highly desirable employer. We are committed to fostering employee growth, development, and training to enable successful career advancement in the exciting and rapidly growing facilities industry.










Job Title: Business Administrator
Location: Midrand
Salary: Market Related
Job Type: Permanent
Sectors: Admin, Property
Reference: 72754



Vacancy Details


Management of all Client’s Contractual requirements for contract adherence, reporting and processes and procedures.



Business Administrator:

  • Prepare reporting, presentations and correspondence with input from regional management (daily/weekly/monthly/quarterly and annually)
  • Manage general administration activities such as parking, refreshments, catering, booking of meetings, venues and taking minutes
  • Make travelling arrangements and manage the associated activities for management and /or other employees
  • Screen phone calls, enquiries and requests, and handle them when appropriate
  • Ensuring timeous payment of invoices through Procurement and SAP modules
  • Responsible for further specific projects as delegated by the Executive

Operations Admin Support:

  • Monitor and provide information for regional on time service delivery as per SLA’s or as agreed with Client in line with the contract.
  • Pro-actively interact and engage with Operational Management to understand areas of improvement and ensure that turn-around times are shortened to continuously improve customer satisfaction.
  • Ensure relevant feedback, information and reports are prepared, submitted and presented to various stakeholders on all aspects of service delivery and profitability.
  • Providing input to relevant resource management process improvements in order to ensure operational processes support timeous.
  • Ensure that administration functions result in contractual and governance compliance.
  • Ensure IMS compliance, Health & Safety is a primary function and all mechanisms, processes and procedures are in place, always monitored and adhered to.

Contract Compliance:

  • Report development facilitator between user and BI report developer.
  • Responsible for process, form, guideline and work instruction compiling and implementation.
  • Compiling and maintaining of Operational Manual.
  • Client / Supplier Contractual Compliance.
  • Change Control Note Management.
  • Risk Notification Management.


The Applicant must meet the following requirements:

  • Matric (Senior Certificate)
  • Certificate in Administration or relevant qualifications
  • Code B Driver’s License
  • Minimum 5 years ‘experience in business administration and or property or facilities management


  • Business Process Management
  • IMS (Integrated Management System)
  • Cost Management
  • Asset Management
  • Fundamentals of Facilities Management
  • Customer Relations
  • Microsoft Offices (Intermediate), Proficient in Excel/Access, MS office packages
  • SAP Knowledge
  • Occupational Health and Safety Act


  • Business Acumen
  • Decisiveness
  • Display pursuit of excellence
  • Maintain confidentiality
  • Etiquette / Courtesy in Business
  • Planning & execution skills
  • Problem Analysis
  • Demonstrate independence
  • Interactive reasoning
  • Customer Focus
  • Analytical and forward thinking
  • Relationship Building


To Apply

Click Here!

Application Deadline: November 10 2023

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