Frontline Receptionist / Admin Job Vacancy

Posted on :

20 Jun, 2012

Category :

Administrative Jobs in South Africa, Receptionist Jobs in South Africa

R9500 Cost to Company

Key responsibilities:
– Answering of a Switchboard and transferring of calls to extensions
– Receive, direct and relay telephone messages to staff
– Assist in the planning and preparation of meetings and conference telephone calls
– Issuing of order numbers (purchase orders)
– Sending, receiving and distributing of faxes
– Arranging courier services
– Updating of telephone lists and distribution thereof
– TMS – creating reports and updating data for the system
– Receiving of clients/suppliers in reception
– Ensure servicing of reception area
– Ad hoc administration for various departments

Key performance measures:
– To ensure that the phones are answered after 3 rings
– To have good telephone manners and communication skills
– To keep the reception area neat and presentable at all times
– Excellent administration and computer skills
– Exemplary interpersonal skills
– Good time keeping
– Ability to multitask
– Enjoy working with people and have a friendly and outgoing personality
– To be well groomed

To report into the Office Manager
Personal Skills/Attributes

Personal/Behavioural Competencies::
– Initiative
– Self motivated
– Team Player
– Planning / Organising
Customer service focussed
– Professional

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