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Any description of “who we are” starts with our clients. Their confidence in and partnership with us inspires them to return to us and recommend us time and time again. We are grateful for their loyalty and continue with our commitment to find the leaders that ensure their success. PeopleFinder was founded by industry veteran Wallindi Schirnig, who has worked both within HR departments for leading companies and also within an out-and-out recruitment agency, so she combines insights and experience from “both sides of the fence”.

 

 

 

 

 

Job Title: Debtors Clerk
Location: Johannesburg
Salary: Market Related
Job Type: Permanent
Sectors: Accounting, Manufacturing, Environmental
Reference: 2071088

 

Vacancy Details

Our client requires the services of an accurate Debtors Clerk to process and monitor incoming payments, and securing revenue by verifying and posting receipts.

 

Key performance areas:

Managing client account details

• Confirmation of correct PO numbers for facilities
• Liaising with client to update and manage PO database
• Recording and managing accurate contact information for clients
• Classifying and managing client categories

 

Sales Support

• Liaising with sales department to proactively respond to repeat sales

 

Invoicing and statements

• Capturing daily and monthly invoices
• Preparing and distributing invoices, statements and debtors’ aging report to clients, both monthly and upon request
• Maintaining a record of dissemination of paper invoices and statements

 

Debt Collection

• Sending payment reminders to clients
• Calling customers to chase outstanding debt
• Establishing, following-up and generating a summary report on promises to pay
• Liaising with clients i.e. attending to customer queries on payments,

 

Payment Reconciliation

• Receiving disbursement reports, payment remittances and proofs of payments
• Capturing payments from debtors to all bank accounts

 

Debtor’s Control & Debtor’s Book Management

• Follow up on company debts by telephone, email and any other means available
• Send invoices, statements and reminder letters to debtors
• Liaise closely with the financial controller to ensure debtors’ prerequisites for payment are in place
• Investigate and resolve queries relating to non-payment of invoices
• Negotiate and implement repayment schedules and terms.
• Review collection queue to perform collection activities accordingly.
• Monitor slow moving accounts to identify delinquent debts and take necessary action to recover the debts.
• Close a specific number of collection accounts each month to meet assigned targets
• Maintain debtor’s book to ensure that the debt status is accurate
• Reduce the outstanding debt owed to the company and reduce debtors’ days

 

Debt Escalations

• Assist the company to take legal action against debtors by providing necessary information.
• Follow legal requirements during debt collections to avoid legal issues.
• When necessary liaise with solicitors and bailiffs.

 

Reporting, Policies & Administration

• Maintain accurate, up-to-date customer account information.
• Maintain security and confidentiality of company and customer information.
• Maintain appropriate and comprehensive records of all customer discussions.
• Adhere to customer policies and procedures.
• Develop reports on aged debt accounts and days sales outstanding (DSO) reports.
• Ensure timely and accurate reporting on promises to pay
• Submit debtor’s aging to management weekly
• Attend to company correspondence, provide word processing assistance, make copies, scan documents and provide general administrative support as and when directed by supervisors
• Work closely with the Operations Team, Sales Team and the Finance Team
• Provide information and data reports to internal departments
• Contribute to team effort by accomplishing related results as needed.

 

Candidate Requirements

The successful candidate must have:

• Matric with a Degree / Diploma in Accountancy or Financial Management
• 1 – 3  years Debtors / Bookkeeping experience
• Working knowledge of Pastel and Microsoft Office Suite would be advantageous
• Computer literate – (Word, Excel and Outlook)
• Must have excellent numerical, literacy and organisational skills
• Able to work in a team and independently
• Must have a positive attitude, be pro-active and self-motivated
• Must give great attention to detail
• Must have a valid driver’s license

 

To Apply

Click Here!

Application Deadline: December 02 2023

 

Please note that only short listed candidates will be contacted.

If you do send an email to the recruiter directly: please state the position you are applying for.