Administrative Assistant X 2 Positions

ADMINISTRATIVE ASSISTANT 2 POSTS Chief Directorate: Social Insurance Directorate: Social Insurance

SALARY : R158 985 per annum CENTRE : Harlequins Office Park, Groenkloof

REQUIREMENTS : An appropriate Bachelors Degree/Diploma (or equivalent qualification) plus a minimum of one (1) year administrative experience and/or a Senior Certificate (or equivalent qualification) plus extensive administrative experience.

Knowledge of i) relevant Public Service Legislation, ii) financial, procurement prescripts and procedures, iii) document management, tracking and retrieving of information.

Competencies: Communication (verbal and written) skills. Computer literacy. Problem-solving skills. Planning and organising skills. Customer care skills. Office administration skills. Attributes: Friendly and trustworthy. Good interpersonal relations. Accurate. Independent.

Assertiveness. Ability to work independently and as part of a team. Ability to work under pressure. Adaptive. Confidentiality. Integrity. Discipline.

DUTIES : Key Responsibilities: Serve as a Chief User Clerk and facilitate the procurement of resources. Support managers in preparing financial plans and reports.

Administer all logistical arrangements for business unit that is welcome visitors/clients and prepare for meeting venues and distribution of relevant documentation, check invoices for correctness and certify them for payment, make copies and allocate correspondence to relevant officials and other components. Process all the relevant claims and distribute salary advices for staff.

Provide records management services, type documents and track responses. Take minutes and make follow-ups on decisions taken during unit meetings. Participate in core functions of the unit (25%) as part of personal development.

ENQUIRIES : Ms B Sibeko Tel: 012 741 6803

APPLICATIONS : The Director General, Department of Social Development, Private Bag X901, Pretoria, 0001, Physical Address: HSRC Building, 134 Pretorius Street

FOR ATTENTION : Ms E de Waal

CLOSING DATE : 06 November 2015

NOTE Curriculum vitae with a detailed description of duties, the names of two referees and certified copies of qualifications and identity document must accompany your signed application for employment (Z83). In the event of hand delivery of applications, applicants must sign an application register book as proof of submission. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. The successful candidate will sign an annual performance agreement, complete a financial discloser form and will also be required to undergo a security clearance. If the candidate is applying for an OSD post, certificates of service must be attached to the CV. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in your application not being considered. Personnel suitability checks will be conducted on short listed candidates and the appointment is subject to positive outcomes of the checks. Correspondence will be limited to shortlisted candidates only. The selection of candidates will be done with due regard to the relevant aspects of the selection process as set out in the Public Service Regulations, 2001 (as amended) Part VII/D. Applications received after the closing date will not be taken into consideration. No faxed or e-mailed applications will be considered. If you have not been contacted within three months after the closing date of this advertisement, please accept that your application was unsuccessful