Office Administrator x 2 Positions - Jobs in South Africa

Office Administrator x 2 Positions

Posted on :

19 Feb, 2015

Category :

Administrative Jobs in South Africa

OFFICE ADMINISTRATOR: (LEVEL 8) 2 POSTS REF NO: G07/2015
Cluster: Legal Services
SALARY : R227 802 per annum: Other Benefits: 13th Cheque, Medical Aid (Optional),
Housing Allowance: Employee must meet prescribed requirements

CENTRE : Head Office: Pietermaritzburg
REQUIREMENTS : A B Degree/National Diploma in Public Management/Administration; PLUS A
minimum of three (3) years experience in a general support office environment;
PLUS Unendorsed valid Code B driver’s licence (Code 08)

 

DUTIES : Key Performance Areas:- Develop, implement and maintain a proper database of
all matters within the Litigation and Contracts Management sub-components.
Manage processes to ensure the efficient and effective flow of documents/record
within the Unit. Oversee the maintenance, storage and proper management of
documentation and information to enable the efficient tracing, retrieval and filing
thereof for the Unit. Assist the Managers in the office to ensure that
information/record produced for reports are well researched and reliable.
Produce letters, memoranda, reports, presentations and other documents of a
high standard. Arrange consultations between the Office of the State Attorney
and/or Counsel together with relevant witnesses/Institutions. Ensure effective
and efficient pending system for both the Contract Management and Litigation
sub-components. Excellent organizational skills taking lead in preparation and
facilitation of internal/external meetings, briefing and conference calls and other
appointments. Record proceedings of meetings and effect decision/action
including follow ups. Provide an administrative support to the Unit. Supervise,
mentor and resolve conflict to staff under your supervision. Adhere to the
relevant Public Service and Departmental prescripts/policies.
ENQUIRIES : MS T Goldstone: 033- 395 3005

 

APPLICATIONS : All applications should be forwarded to: The Acting General Manager: Human
Resource Management Services: KZN Department of Health, Private Bag
X9051, Pietermaritzburg, 3200 OR Hand delivered to: 330 Langalibalele Street,
Natalia Building, REGISTRY, Minus 1:1, North Tower
FOR ATTENTION : Mrs S D Shezi

 

CLOSING DATE : 20 February 2015
NOTE : NB: All shortlisted candidates will be required to submit proof of work experience
endorsed and stamped by the employer/s prior to the date of the interview.
RECOMMENDATIONS:- Experience in a legal environment will be an added
advantage. KNOWLEDGE, SKILLS, TRAINING AND COMPETENCIES
REQUIRED:-The incumbents of these posts will report to either the Assistant
Manager or Assistant Office Manager: Legal Services Unit and will be
responsible to render administrative support and secretariat services to the Unit.
The ideal candidates must:- Have knowledge of and adhere to policies, practices
and protocols maintaining strict confidentiality. Possess good
communication/language skills in English, both written and verbal, with ability to
express facts in a clear and logical manner. Have strong numeric ability with
basic financial budgeting knowledge. Have great organizational and
administrative skills paying close attention to detail. Work independently and
unsupervised with ability to plan effectively and efficiently. Have the ability to
work under pressure. Accomplish key tasks within timeframe meeting tight
deadlines. Possess confidence and problem solving skills, thinking creatively to
adjust to circumstances in order to achieve results. Flexible approach in respect
of being available to work outside working hours. Be proactive and utilize a
logical and reasonable approach. Have the ability to take initiative and seek
options to handle tasks/situations. Advanced computer literacy with proficiency in
all the MS Office Software Applications. Possess conflict resolution skills.

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