Admin Officer Job Opportunity

ADMINISTRATIVE OFFICER (LEVEL: 7) REF NO: 005/2015
Chief Directorate: Heritage, Memorials, Burials and Honour Services
SALARY : R183 438 P.A Other Benefits: 13th Cheque, Medical Aid – Optional Plus Housing
Allowance – employee must meet prescribed requirements
CENTRE : Pretoria

REQUIREMENTS : A diploma or degree in Office Management, Public Administra-tion or equivalent
qualification and 1-3 years’ experience at clerical or senior clerical level or as an
intern in relevant office. Be able to work independently.. Knowledge, Skills,
Training And Competencies Required: Relevant legislation, policies, prescript
and procedures. Information management, basic financial/ budget management,
basic knowledge of MS office programs and operating switchboard equipment.
Computer skills, Interpersonal skills, telephone etiquette, customer relations
skills, office management skills, organizational skills, communication skills and
problem solving skills. Interpersonal relations, integrity courteousness,
responsive, credibility, commitment and loyalty.

DUTIES : Provide secretarial support services such as typing of documents, take minutes
during meetings, compile and distribute agen-das and minutes , receive and
routine incoming calls, record and relate messages, operate and ensure that
office equipment is in good working order, coordinate and schedule meetings,
coordinate the provision of refreshment and water during meet-ings, follow up
with the supervisor regarding scheduled meetings and appointments and
manage the cancellation and rescheduling of appointments. Provide records
management and filling services, ensure the effective flow of information to and
from the office, receive and register incoming correspondence, file and safe keep
documents in line with the file plan and other relevant regulations and practice,
register and distribute outgoing correspondence and maintain the confidentiality
of documents. Receive clients and visitors, receive and seat visitors, provide refresh-ment to clients and visitors where necessary, respond to general queries
of visitors and manage tidiness of the office. Provide administrative and logistical
support services, order stationery for the office, serve as a chief user clerk and
coordi-nate the procurement of office supplies, computer consumables and
stationery for the office, check invoices for correctness and certify them for
payment, coordinate the payment of invoices, make bookings for venues ,
accommodation and man-age travel arrangement, collate and compile reports
and any other information as requested, obtain the necessary signatures on
documents, scrutinise documents to determine actions, manage the leave
register and the submission of leave forms for the office, monitor budget
spending for the office in order to note under and over utilisation and collect and
coordinate all documents that relate to the budget and funding requirements.

APPLICATIONS : Applications may be posted to The Department of Military Veterans, Private Bag
X943, 0001 or deposited in the Response Handling box at the Department of
Military Veterans, 328 Festival Street, Hatfield, Pretoria, 0001. No faxed or emailed
applications will be considered.
CLOSING DATE : 20 February 2015
NOTE : Applications must be submitted on a Z83 Form, obtainable from any Public
Service department or on the internet at http://www.info.gov.za/
documents/forms/ employ.pdf which must be signed (an unsigned Z83 form will
disqualify an application) and should be accompanied by a recently updated,
comprehensive CV as well as copies of all qualification(s), Matric certificate must
also be attached and ID-document and Driver’s licence (where applicable). Non-
RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her
Permanent Residence Permit to his/her application. Should you be in possession
of a foreign qualification, it must be accompanied by an evaluation certificate
from the South African Qualification Authority (SAQA). Failure to submit all the
requested documents will result in the application not being considered.
Correspondence will be limited to short-listed candidates only. If you have not
been contacted within three (3) months after the closing date of this
advertisement, please accept that your application was unsuccessful. Short listed
candidates will be subjected to screening and security vetting to determine the
suitability of a person for employment. Successful candidates will also be
subjected to security clearance processes. Where applicable, candidates will be
subjected to a skills/knowledge test. Successful candidates will be appointed on
a probation period of twelve (12) months. The Department reserves the right not
to make appointment(s) to the advertised post(s). NB: Preference will be given to
military veterans and military veterans’ dependants. Please indicate your force
number on the Z83. Persons with disabilities are encouraged to apply