Blue Label Telecoms Ongoing Job Vacancy – Apply Now!

The candidate will be required to support 2 executives. The Executive Personal Assistant provides executive, administrative, personal and developmental support to the Executives. They serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive PA will be required to manage the office environment and provide customer service to internal and external stakeholders. Attention to detail, effective time management, report compilation, high level of confidentiality and discretion and meticulousness is an inherent requirement of the job. Assist with all personal matters and requests from the Executives as and when required.

 

 

 

 

Job Title: Executive Personal Assistant
Location: Sandton, Gauteng, South Africa
Reference #: Executive Personal Assistant
Contract Type: Permanent

Job Summary:
Daily Duties:
Responsible for organizing of internal and external meetings on behalf of the executives, ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, agenda and catering etc.
Act as liaison between the Executives and other internal and external stakeholders including the public and represent and communicate issues timeously.
Receive and screen communications to Executives including telephone calls, email messages, and provide assistance using independent judgment to determine those requiring priority attentions; research and respond to communications as appropriate.
Provide information to other departments, internal and external parties and organizations and committees
Maintain appointment schedules, calendars, and coordinate travel arrangements.
Prepare a variety of complex reports, including attending meetings to gather information and compile minutes,
Review and summarize miscellaneous reports and documents
Maintain appointment schedules, calendars, and coordinate travel arrangements.
Coordinate and organize meetings, meeting minutes and records and follow up on action items.
Receive and screen communications including telephone calls and email messages, and provide assistance using independent judgment to determine those requiring priority attention; research and respond to communications as appropriate.
Assist with all personal matters and requests from the Executives as and when required
Perform special projects and other duties as assigned.
Prioritizes conflicting needs; handles matters expeditiously and proactively
Attend to all adhoc requests

Work Collaboratively:
Build a culture of respect and understanding across the organisation
Recognise outcomes which resulted from effective collaboration between teams
Build co-operation and overcome barriers to information sharing, communication and collaboration across the organisation
Facilitate opportunities to engage and collaborate with external stakeholders to develop joint solutions

Self Management:
Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
Demonstrate consistent application of internal procedures
Plan and prioritise, demonstrating abilities to manage competing demands
Demonstrate abilities to anticipate and manage change
Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs

Requirements:
EDUCATION:
Minimum grade 12 qualification
Tertiary certification/qualification will be an advantage

EXPERIENCE:
A minimum of 3 years’ experience working as an Executive PA
Excellent filing skills and attention to detail
Secretarial and administrative work experience.
At least 5 years’ experience as a personal assistant of which 3 as an executive assistant.
Excellent typing Skills
Committed to excellence in customer service delivery
Computer literate, MS Office with strong Ms. Excel & Ms. Word
Excellent interpersonal skills.
Ability to interact with all departments at all levels including Executives and board members
Effective planning and organizational skills
Excellent telephone etiquette
Ability to work independently, under pressure and must take full responsibility and accountability
Organized, methodical, detailed and analytical
Ability to think-out-the-box and generate new ideas

ADDITIONAL INFORMATION:
Flexibility will be a key requirement for this role

To Apply:

Click Here!

Application Deadline: 24/11/2021