HR Benefits Graduate Administrator at Ernst & Young

Posted on :

2 Dec, 2013

Category :

Human Resources Jobs in South Africa

Job Purpose
Responsible for all administration and providing support to Benefits Manager, organising and managing various initiatives
DESCRIPTION/ ACTIVITIES
The candidate will be responsible for all Administration and providing Secretarial support to the Benefits Manager – national basis.
 
The candidate will provide the following administrative and secretarial support:
 
·         Prepare and/or type reports, contracts, presentations and other correspondence, as requested,  ensuring that all correspondence is dealt with in a professional manner;
·         Arranging, facilitation and coordination internal events ie. National long service, national secretaries’ day, health days, World Aids Day, Parenting network forums, etc.
·         Liaise with BU HR in terms of statistics for secretaries’ day; long service recipients – ensure budget/cost containment
·         Setting up Trustees’ Meetings, liaising with Trustees directly, attending Provident fund administration meetings and monitoring of monthly report
·         Answer when the Benefits Manager is not available and screen telephone calls in a professional manner and attend to queries timeously.  Be able to direct queries, client calls, etc. to the correct individual.
·         Book conference, training and other meetings rooms as required for both internal and external meetings;
·         Arrange and confirm all catering & stationery requirements for meetings;
·         Book & confirm all travel arrangements, ensuring that visa and all other travel requirements are met;
·         Effectively manage day to day activities and expectations of external service providers
·         Take messages and assist where able to
·         Provide secretarial support in respect of typing, collating of spreadsheets, filing
·         Daily routine matters to be monitored and managed iro various service providers
·         Manage disability claimants and simultaneously liaise with payroll/insurer and broker
·         Source relevant information iro various indicatives and benefits
·         Management of the Wellness Centre and providers – coordination of timetable
·         Ensure CBS – Benefits Database continuously updated with relevant information ie. Fund fact sheets and relevant information
·         Ensure monthly Induction presentation updated accordingly
·         Ensure Starter and Exit packs are up to date with relevant benefit information; providing instructions and guidance to People Services
·         Overall management of Risk Benefits together with the broker; ensuring Risk policies are in line with daily operations
·         Management of staff and partner year end benefit revision
·         Management of new intake benefit presentations and medical aid year end revision
·         Manage retirement planning together with BU HR
·         Manage the day to day running of the homework centre, maintain monthly attendance register and arrange and facilitate the end of year Childrens’ holiday club
·         Payment of invoices – monthly ICAS & Ad hoc
Minimum Formal Qualifications
Matric, Relevant Degree
Minimum Job Experience
At least 2 years
General Competencies
·         Good Relationship skills
·         Energetic
·         Ability to work overtime if necessary
·         Proactive
·         Diligence
·         Ability to be creative and bring new ideas to the role and function
·         Right attitude
·         Ability to monitor outstanding items and ensure closure.
·         Good communication skills and ability to interact with all levels within the organisation.
·         Ability to take initiative
·         At least 1-2 years working experience in a corporate environment.
·         Good administrative and organisational skills
·         Be pro-active and able to use discretion and initiative
·         Emotional intelligence
·         Ability to interact with people, specifically beneficiaries of deceased and conduct investigations wrt distribution of death benefits.
·         Ability to work under pressure and assist with crisis management.
Technical Knowledge & Skills
Ability to work on Microsoft office programmes and Outlook

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