Personal Assistant Recruitment Opportunity

PERSONAL ASSISTANT
SALARY : R183 438 per annum, Level 07
CENTRE : Pretoria – Head Office

REQUIREMENTS : National Diploma in Office Administration/Office Management and Technology/
Public Administration, at least one (1) year appropriate experience before or after
qualification was obtained PLUS the following key competencies: Knowledge of:
Knowledge on the relevant legislation/ policies/prescripts and procedures, Basic
knowledge on financial administration Skills: Computer literacy, Sound
organizational skills, Good people skills, high level of reliability, Ability to act with
tact discretion, Self – Management and motivation Communication: Language
skills and the ability to communicate well with people at different levels and from
different background, Good telephone etiquette Creativity: Take initiative and be
self-motivated, Willing to learn, Ability to prioritise

DUTIES : Provides a secretariat/receptionist support service to the manager. Receives
telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded.
In the process the job incumbent should finalise some enquiries, Performs advanced typing work, Operates and ensures that office equipment, e.g. fax
machines and photocopiers are good working order, Records the engagements
of the senior manager. Renders administrative support services, Ensures the
effective flow of information and documents to and from the office of the
manager. Ensures the safekeeping of all documentation in the office of the
manager in line with relevant legislation and policies, Obtains inputs, collates and
compiles reports, Provides support to manager regarding meetings: Scrutinizes
documents to determine actions/information/other documents required for
meetings, Collects and compiles all necessary documents for the manager to
inform him/her on the contents, Support the manager with the administration of
the manager’s budget: Collects and coordinates all the documents that relate to
the manager’s budget. Assists manager in determining funding requirements for
the purpose of MTEF submissions, Studies the relevant Public Service and
departmental prescripts/policies and other documents and ensure that the
application thereof is understood properly.
ENQUIRIES : Ms N Mpoza 012 406 7497

APPLICATIONS : The Director-General, Department of Energy, Private Bag X96 Pretoria, 0001or
hand delivered to, Department of Energy Building, Corner Paul Kruger and
Visagie Street (192 Visagie Street)
FOR ATTENTION : Mr. D Mbhokota/ Mr P Ndlovu
CLOSING DATE : 06 March 2015
NOTE : Applications must be on a fully completed Z83 forms, signed and dated
accompanied by a Comprehensive CV and certified copies of qualifications as
well as ID. References should include present and former supervisors as well as
their telephone, fax and e-mail addresses. Suitable candidates will be subjected
to Personnel Suitability Checks (criminal record, citizen, credit record checks,
qualification and employment verification). Confirmation of final appointment will
be subject to a positive security clearance. All non SA citizens must attach a
certified proof of permanent residence in South Africa. Due to the large number
of responses anticipated, receipt of applications will not be acknowledged and
correspondence will be limited to short listed candidates only. Applicants are
advised not to send their applications through registered mail as the Department
will not take responsibility for non-collection of these applications. It is the
applicant’s responsibility to have foreign qualifications evaluated by the South
African Qualification Authority (SAQA) and proof must be attached thereof. It will
be expected of candidates to be available for selection interviews on a date, time
and place as determined by the Department. All applications must be sent to the
address provided above, and not to the specific region(s). The successful
candidates will be required to sign a performance agreement within three (3)
months of appointment. Should you not be contacted after 60 days of the closing