Secretary Jobs at City of Tshwane x 3 Vacancies

Tracking Number: FISE361-2014

SAP Number: S600049951, S60049952; S60049953

Job Title: SECRETARY (3 POSTS)

This position seeks to attract: All Categories, People with Disabilities

Department: GROUP FINANCIAL SERVICES

Division: Strategic Customer Relations & Contact Cetre Operations

Section: Customer Interaction Management, CRM Monitoring & Evaluations and CRM Systems Management

Job Type Classification: Permanent

Basic Salary Scale: R164 586 – R205 356 per annum

Total Remuneration Packages: R209 628.91 –R261 585.21 per annum

Location – Depot / Town or City: Pretoria Central and Centurion

Location – Province: Gauteng

Location – Country: South Africa

For Enquiries (Contact Person): V Lekwape (012 358 1192) / M Hendricks (012 358 4971)

 

Appointment requirements:

Grade 12 or an equivalent qualification plus secretarial qualification/ training
Relevant secretarial experience
Computer literate
Proficiency in SAP will be an added advantage

 

Personal attributes / competencies:

Excellent interpersonal skills; Telephone etiquette and Call handling skills; Experience with working as part of a team; Disciplined and self-motivated; Experience in handling complex complaints; Good verbal and written communication skills; Good command in various South African languages will be an advantage

 

Duties:

• To render a word processing and computer service :
• Typing of letters, reports and other documentation
• Prepare special reports or presentations
• Proof reading of documentation
• Technical care of documentation
• Filling of hard copies of documents and storage
• Ensure safe and accurate data capturing
• To render a personal assistant/reception service
• Manage all communication processes
• Answering of telephones
• Host visitors
• Personal assistance to Director
• Answering routing questions
• Arranging of meetings
• Keeping diaries
• Schedule appointments
• To ensure a high standard of service delivery to the Managers to improve their functions
• Meeting Administration
• Arranging of meetings and refreshments
• Arranging tea/coffee during meetings
• Arranging conference rooms
• Arranging workshops
• Handling of notices/agendas
• Co-ordination of reports
• Purchasing of requirements
• To support the rendering of an effective and efficient of meetings, conferences and workshops
• Administer the Office of the Director
• Handle routing enquiries on behalf of the Director
• Provide advice on office matters
• Liaison with other secretaries on office matters
• Perform reconciliation of budget
• Compile payment vouchers
• Compile journals
• Compile leave and absence chart
• Compile and request requisitions
• Order goods
• Request works orders
• Monitor the status of deliveries
• To enable a better functioning office of the Director and integration with other management
• Report Administration
• Obtaining comments
• Co-ordination of departmental reports
• Further routing and follow-up of reports
• For effective and efficient management of report administration

 

AClick here to apply online