Secretary Jobs at City of Tshwane x 3 Vacancies

Posted on :

28 Mar, 2014

Category :

Administrative Jobs in South Africa

Tracking Number: FISE361-2014

SAP Number: S600049951, S60049952; S60049953


This position seeks to attract: All Categories, People with Disabilities


Division: Strategic Customer Relations & Contact Cetre Operations

Section: Customer Interaction Management, CRM Monitoring & Evaluations and CRM Systems Management

Job Type Classification: Permanent

Basic Salary Scale: R164 586 – R205 356 per annum

Total Remuneration Packages: R209 628.91 –R261 585.21 per annum

Location – Depot / Town or City: Pretoria Central and Centurion

Location – Province: Gauteng

Location – Country: South Africa

For Enquiries (Contact Person): V Lekwape (012 358 1192) / M Hendricks (012 358 4971)


Appointment requirements:

Grade 12 or an equivalent qualification plus secretarial qualification/ training
Relevant secretarial experience
Computer literate
Proficiency in SAP will be an added advantage


Personal attributes / competencies:

Excellent interpersonal skills; Telephone etiquette and Call handling skills; Experience with working as part of a team; Disciplined and self-motivated; Experience in handling complex complaints; Good verbal and written communication skills; Good command in various South African languages will be an advantage



  • To render a word processing and computer service :
  • Typing of letters, reports and other documentation
  • Prepare special reports or presentations
  • Proof reading of documentation
  • Technical care of documentation
  • Filling of hard copies of documents and storage
  • Ensure safe and accurate data capturing
  • To render a personal assistant/reception service
  • Manage all communication processes
  • Answering of telephones
  • Host visitors
  • Personal assistance to Director
  • Answering routing questions
  • Arranging of meetings
  • Keeping diaries
  • Schedule appointments
  • To ensure a high standard of service delivery to the Managers to improve their functions
  • Meeting Administration
  • Arranging of meetings and refreshments
  • Arranging tea/coffee during meetings
  • Arranging conference rooms
  • Arranging workshops
  • Handling of notices/agendas
  • Co-ordination of reports
  • Purchasing of requirements
  • To support the rendering of an effective and efficient of meetings, conferences and workshops
  • Administer the Office of the Director
  • Handle routing enquiries on behalf of the Director
  • Provide advice on office matters
  • Liaison with other secretaries on office matters
  • Perform reconciliation of budget
  • Compile payment vouchers
  • Compile journals
  • Compile leave and absence chart
  • Compile and request requisitions
  • Order goods
  • Request works orders
  • Monitor the status of deliveries
  • To enable a better functioning office of the Director and integration with other management
  • Report Administration
  • Obtaining comments
  • Co-ordination of departmental reports
  • Further routing and follow-up of reports
  • For effective and efficient management of report administration


AClick here to apply online


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