Posted on :
2 Dec, 2014
2 Dec, 2014
SENIOR SECRETARY GRADE III 2 POSTS
Directorate: Employment Assistance
Directorate: Population and Development Research
SALARY : R148 584 per annum
CENTRE : Harlequins Office Park, Groenkloof HSRC Building, Pretoria
REQUIREMENTS : A Grade 10 or equivalent Certificate PLUS extensive experience in the
administrative/ secretarial field and/ or a Grade 12 or equivalent Certificate PLUS
sufficient experience in the administrative/ secretarial field. Knowledge of
document tracking, storage and retrieval. MS Office Suite. Knowledge of basic
provisioning administration prescripts. Knowledge of diary management and
filing systems. Competencies: Planning and organising skills. Use of technology.
Ability to interpret directives. Interpersonal relations. Problem-solving skills.
Typing skills. Communication (written and verbal) skills. Initiative. Adaptability.
Business ethics. Cost consciousness. Attributes: Friendly. Positive. Confident.
Patient. Accurate. Compliant. Precise. Systematic. Adaptable. Diplomatic.
Disciplined. Alert. Independent. Ability to work under pressure.
DUTIES : Key Responsibilities: Answer the telephone, make telephone calls on behalf of
the senior manager and canalise telephone calls to the relevant units. Receive
clients or visitors. Arrange meetings, workshops and appointments and provide
administrative support. Manage the diary of the Director. Arrange journeys and
accommodation and compile and submit subsistence and travel claims. Scan,
manage and draft correspondence, documentation, supporting registers and
filing. Manage and prioritise the e-mails and other correspondence of the senior
manager. Take notes, keep minutes of the meetings and do typing. Coordinate
financial inputs as well as human resource management and human resource
development matters. Act as Chief User Clerk.
ENQUIRIES : Ms P Kekana, (Employment Assistance) Tel: (012) 741-6837
Mr L Swartz, (Population and Development Research) Tel: (012) 312-7954
APPLICATIONS : The Director General, Department of Social Development, Private Bag X901,
Pretoria, 0001, Physical Address: HSRC Building, 134 Pretorius Street
FOR ATTENTION : Ms E de Waal
CLOSING DATE : 12 December 2014
NOTE : A curriculum vitae with a detailed description of duties, the names of two
referees, certified copies of qualifications and identity document must
accompany your signed application for employment (Z83). Shortlisted
candidates for SMS posts will be required to undergo competency assessment.
The successful candidate will sign an annual performance agreement, complete
a financial disclosure form and also be required to undergo a security clearance.
If the candidate is applying for an OSD post, certificates of service must be
attached to the CV. No faxed or e-mailed applications will be considered. It is the
applicant’s responsibility to have foreign qualifications evaluated by the South
African Qualification Authority (SAQA). Failure to submit the requested
documents will result in your application not being considered. Personnel
suitability checks will be conducted on short listed candidates and the
appointment is subject to positive outcomes of the checks. Correspondence will
be limited to shortlisted candidates only. If you have not been contacted within
three months after the closing date of this advertisement, please accept that your
application was unsuccessful. “The Department of Social Development supports
persons with disabilities”