Posted on :
20 Jan, 2022
20 Jan, 2022
The Botswana Institute for Technology Research and Innovation (BITRI) is a science and technology research institute established by the Government of Botswana in 2012 and is a parastatal under the Ministry of Tertiary Education, Research, Science and Technology to undertake research, identify and or develop appropriate technologies in line with national priorities and needs of Botswana
Job Title: LEGAL SERVICES MANAGER/COMPANY SECRETARY
Location: Gaborone, South East, Botswana
Reference #: Legal1/2022
Contract Type: Contract
Salary: Market Related
•To provide professional legal advice and corporate secretarial services to BITRI and its subsidiaries by supporting BITRI Management and the Board to deliver high quality governance services to ensure efficient, effective and legally compliant activities and decisions.
•To ensure that Board procedures are followed and that the applicable rules and regulations for the conduct of the affairs of the Board are complied with.
Duties and Responsibilities:
•Act as the principal legal resource person to BITRI Management by providing legal advice on a wide range of issues to ensure good governance and compliance with the applicable legislation.
•Be Board Secretary and Company Secretary to BITRI and its Subsidiaries by providing secretarial support to the Board of Directors to ensure it engages in legally compliant decision making to ensure that there is always compliance with the Companies Act. The Legal Services Manager/ Company Secretary will be responsible for the accurate and complete recording of the Board’s proceedings and decisions.
•Provide legal advice and assistance on contractual matters which includes partnerships and collaborations, strategic arrangements and commercial arrangements to ensure that there is efficiency, effectiveness, compliance, and risk mitigation.
•Prepare and distribute minutes of the Board and of the general meetings within ten (10) working days prior to the next meeting, or as may be agreed from time to time.
•Arrange for a Directors’ induction program as per agreed induction procedure.
•Compile documents for Board meetings and take minutes during such meetings to ensure quality support to Board decision making.
•Follow-up on matters arising from Board meetings and prepare updates for the next meeting. Follows up on the implementation of Board resolutions to ensure that they are actioned and that there are high standards of accountability.
•Advise the Board on matters relating to changes in legislation or Board’s departures from applicable legislation.
•Ensure that Directors Attendance Register is completed, and Board fees are properly paid.
•Ensure that the Register of Directors interests is updated and available for inspection at all meetings of the Board and its Committees.
•Be responsible for all legal business of the Board and institute linkages and representation of the Board.
•The Legal Services Manager/Company Secretary shall be the liaison officer between the Board and other Independent Committees.
•The Legal Services Manager/Company Secretary shall also serve as Secretary to the Board Sub Committees.
•The Legal Services Manager/Company Secretary shall represent the Board, its Committees and BITRI in all its proceedings and enquiries in respect of the Board’s activities.
•Plan the division’s activities and maintain direct oversight on its operations in terms of (a) work scheduling, (b) estimating resource and staffing needs, (c) allocating and delegating tasks for the provision of quality services whilst retaining overall accountability, (d) recruitment, training, mentoring, motivation and appraisal of staff, (e) development of division’s operational plans and budgets, and (f) monitoring division’s expenditures against budget
Advises BITRI on legal matters inter-alia:-
•Scrutinizing legal documents and making recommendations regarding content and alterations in the interest of the company.
•Coordinating correspondence with regard to legal matters and liaising with interested stakeholders (i.e. government institutions, contractors, attorneys).
•Monitors international developments in the area of corporate governance and business practices and makes recommendations for changes in policies and strategies in these areas to promote internationally and nationally recognised standards.
A minimum of Bachelor of Laws Degree or equivalent qualification from a recognised University. Professional secretarial qualification such as Chartered Secretary (ACIS) will be of added advantage.
Experience and working knowledge:
•At least 3 years of post-qualification working experience relevant to this role.
•The eligible candidate must be qualified to perform the functions of the Company Secretary according to the Botswana Companies Act.
•Creativity, innovation, flexibility and analytical thinking.
•Results oriented and performance driven.
•Decisiveness and assertiveness.
•Communication, influence, impact.
•Service oriented and client focus.
•Team building, leadership skills and motivation.
•People management and interpersonal skills.
•Planning, organising, budgeting, resource management.
Application Deadline: 08/02/2022