The Environmental Monitoring Group (EMG) Recent Employment Opportunity

The Environmental Monitoring Group (EMG) is a non-profit environmental organisation that focuses on helping to build democratic and fair decision-making processes that relate to the use and management of natural resources.

Job  Title: Administrator/Bookkeeper with Receptionist duties
Location: Cape Town
Opportunity period: Full-time
Starting Date: Early October 2019.

As the first point of contact with the organisation, the purpose of the administrator/bookkeeper is to provide a professional and friendly welcome both in person and on the switchboard to all partners, clients, members of the public and EMG colleagues.
Remuneration: Market related salary dependent on experience level

Responsibilities:

• Administrator/bookkeeper duties include:
• Support to Finance Manager to ensure that all stipulated EMG financial, procurement and human resource processes are followed in accordance
• Processing and payment of invoices as instructed by the Finance Manager
• Capturing of financial entries on QuickBooks
• Perform monthly bank reconciliations and  project advances
• Process journal entries and any other ad hoc duties as requested by Finance Manager and Project Managers
• Managing of EMG Petty Cash, including managing receipts and reconciling petty cash records accurately and timeously
• Assist Financial Manager in maintaining the EMG Funder Database, EMG Asset Register and EMG Financial Policies and Procedures and Employment Policy and Procedures manuals
• Liaise with service providers to ensure upkeep of EMG office maintenance e.g. alarm company, telecommunications and internet service providers, insurance, recycling services etc.
• Supporting operational staff with regard to booking of transport, flights, accommodation and venues for official travel in accordance with EMG procurement policy processes
• Support to the Board of Trustees, Executive Director and staff for organisational meetings – scheduling, minute-taking and providing refreshments and lunches
• Keeping meeting room diary for staff workshops and events
• Management and maintenance of official documentation including staff leave records, claim forms, expense forms etc.
• Maintaining and updating service provider contacts records
• Office security – including keeping record of office key holders and key receipt for key  holders
• Maintaining the EMG Inventory – asset register management
• Receptionist duties include:
• Managing the EMG switchboard and answering service – answering and transferring telephone calls, taking messages and recording calls accurately
• Front of house meet and greet, screening and monitoring all visitors to the office
• Responsibility for office postage, courier services, procurement and renewals/registering online for office business etc.
• General house-keeping – supervision of EMG office cleaner, ensuring a clean and well-maintained office environment & purchasing of house-keeping materials
• Ordering of office stationery, maintain a system of stock control for ordering stationery and ensuring stationery supplies remain stocked

Requirements:

• At least 2 years’ experience as a professional receptionist
• Diploma/Certificate in Office Administration, or equivalent
• Effective communication skills in English (spoken, written, reading)
• Competence and experience using Microsoft Office suite (Outlook, Word, Excel) and QuickBooks accounting  or any other accounting software
• Experience of bookkeeping and financial compliance is an essential requirement.
• Additional computer skills would be an advantage e.g. PowerPoint, WordPress
• Proven track record of ability to communicate well with people
• You will be a good fit with the rest of EMG if you are also:
  • Self-motivated and flexible
  • Friendly and willing to participate in team activities
  • Innovative and creative
  • Fair minded and practical
  • Speak additional South African languages

You should be a South African citizen (or hold a valid work permit).

To apply

Submit your CV along with a covering letter outlining your suitability for the post to: [email protected]

Application Deadline: Monday, 19 August, 2019