The Environmental Monitoring Group (EMG) Recent Employment Opportunity

Posted on :

14 Aug, 2019

Category :

Administrative Jobs in South Africa

The Environmental Monitoring Group (EMG) is a non-profit environmental organisation that focuses on helping to build democratic and fair decision-making processes that relate to the use and management of natural resources.

 

Job  Title: Administrator/Bookkeeper with Receptionist duties
Location: Cape Town
Opportunity period: Full-time
Starting Date: Early October 2019.

As the first point of contact with the organisation, the purpose of the administrator/bookkeeper is to provide a professional and friendly welcome both in person and on the switchboard to all partners, clients, members of the public and EMG colleagues.
Remuneration: Market related salary dependent on experience level

Responsibilities:

  • Administrator/bookkeeper duties include:
  • Support to Finance Manager to ensure that all stipulated EMG financial, procurement and human resource processes are followed in accordance
  • Processing and payment of invoices as instructed by the Finance Manager
  • Capturing of financial entries on QuickBooks
  • Perform monthly bank reconciliations and  project advances
  • Process journal entries and any other ad hoc duties as requested by Finance Manager and Project Managers
  • Managing of EMG Petty Cash, including managing receipts and reconciling petty cash records accurately and timeously
  • Assist Financial Manager in maintaining the EMG Funder Database, EMG Asset Register and EMG Financial Policies and Procedures and Employment Policy and Procedures manuals
  • Liaise with service providers to ensure upkeep of EMG office maintenance e.g. alarm company, telecommunications and internet service providers, insurance, recycling services etc.
  • Supporting operational staff with regard to booking of transport, flights, accommodation and venues for official travel in accordance with EMG procurement policy processes
  • Support to the Board of Trustees, Executive Director and staff for organisational meetings – scheduling, minute-taking and providing refreshments and lunches
  • Keeping meeting room diary for staff workshops and events
  • Management and maintenance of official documentation including staff leave records, claim forms, expense forms etc.
  • Maintaining and updating service provider contacts records
  • Office security – including keeping record of office key holders and key receipt for key  holders
  • Maintaining the EMG Inventory – asset register management
  • Receptionist duties include:
  • Managing the EMG switchboard and answering service – answering and transferring telephone calls, taking messages and recording calls accurately
  • Front of house meet and greet, screening and monitoring all visitors to the office
  • Responsibility for office postage, courier services, procurement and renewals/registering online for office business etc.
  • General house-keeping – supervision of EMG office cleaner, ensuring a clean and well-maintained office environment & purchasing of house-keeping materials
  • Ordering of office stationery, maintain a system of stock control for ordering stationery and ensuring stationery supplies remain stocked

Requirements:

  • At least 2 years’ experience as a professional receptionist
  • Diploma/Certificate in Office Administration, or equivalent
  • Effective communication skills in English (spoken, written, reading)
  • Competence and experience using Microsoft Office suite (Outlook, Word, Excel) and QuickBooks accounting  or any other accounting software
  • Experience of bookkeeping and financial compliance is an essential requirement.
  • Additional computer skills would be an advantage e.g. PowerPoint, WordPress
  • Proven track record of ability to communicate well with people
  • You will be a good fit with the rest of EMG if you are also:
    • Self-motivated and flexible
    • Friendly and willing to participate in team activities
    • Innovative and creative
    • Fair minded and practical
    • Speak additional South African languages

You should be a South African citizen (or hold a valid work permit).

To apply

Submit your CV along with a covering letter outlining your suitability for the post to: [email protected]

Application Deadline: Monday, 19 August, 2019

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