Society for Family Health (SFH) Available Employment Vacancy

Society for Family Health (SFH) is a South African affiliate of Population Services International (PSI), an international NGO network operational in over 70 countries.

SFH in South Africa concentrates on issues of HIV/ AIDS. As part of their HIV/AIDS control efforts, SFH is using social marketing to motivate behaviour change with respect to consistent condom use, HIV testing and other safer behaviours.

 

Job Title: Travel Coordinator
Location: Parktown
Department: Department of Finance and Adminstration
Employment status: Project Based

RESPONSIBILITIES include:

Travel Arrangements

• Coordinate all local travel arrangement (inclusive of flights, accommodation, transport, and transfers) for individuals and groups across SFH:
• Receive signed trip request
• Liaise with service providers to make travel arrangements
• Liaise with requester for approval of travel arrangements
• Prepare travel documentation for authorisation and enter onto Lawson.
• Secure procurement quotes for travel
• Coordinate international travel arrangements for SFH and partner agencies.
• Compile itineraries for travellers to communicate travel schedule
• Distribute relevant travel confirmation/vouchers to travellers and service providers.
• Coordinate VISA application process and provide customers with all relevant information.
• Ensure that travel suppliers are paid on time.
• Ensure implementation of travel policies and procedures
• Interface with customers and identify travel requirements (especially large travel arrangements)
• Monitor and track all stages of the travel process from the preparation of travel bookings to the actual travel
• Coordinate Events
• Coordinate catering requirements with service providers for training, workshops, conferences, parties, etc.
• Organise travel arrangements for all conferences, training and workshops inclusive of:
  • Venues
  • Accommodation
  • Flights
  • Transport

Assist Contracts Department to appoint Travel related service providers

• Initiate all travel procurement activities in the organization
• Ensure all acquisitions of goods and services are professional, transparent (fair and equitable) and deliver value for money
• Identify potential suppliers through market research, to satisfy SFH requirements for goods and services
• Prepare/place request for quotations
• Evaluate quotation for flights, cars, buses, accommodation, airport transfers and Compile travel competitive reviews/ reports
• Develop and maintain a dynamic database for registered preferred suppliers of accommodation, venues and transport.
• Negotiate the best possible rates for SFH with the preferred suppliers, taking SFH’s NPO status into account for special rates.
• Develop and maintain a quality control system in conjunction with users for evaluating the quality of services rendered.
• Perform a market analysis annually to ensure that SFH’s lodging rates are in line with the market.

 Compliance

• Ensure that the organisation follows travel and procurement policies and procedures in terms of purchases of travel related services.
• Continuously update and issue standardized travel documents/ forms for the company.
• Maintain valid travel supplier contracts
• Participate in audits

QUALIFICATIONS include:

Requirements:

• Degree/B-Tech/Diploma/ or relevant Certificate in Travel or Supply Management
• Logistics or equivalent
• Administration certificate would be an advantage
• Valid driver’s license and ability to travel when required

Experience

• At least 1 years working experience within travel relates service
• Knowledge of USG regulations and guidelines

To apply

Please send your full application to [email protected] .  All application submissions will be reviewed and considered, only the most qualified candidates will be short listed and contacted for interviews.  SFH is an equal opportunity employer.

Application Deadline: Sunday, 25 August, 2019